CMS How To's: Find My Site and Files - University of Houston
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Finding Your Area's Site and Files

Where is it in the CMS? | Where are the Folders and Files? | Some Important Editing/Selection Tips | The Trash Icon and Restoring Accidental DeletionsCan't find or don't recognize items in the asset tree? | Where are those "Hidden"/Staging pages?


Where is it in the CMS?

When logging in to the CMS for the first time, the default is for users to see their own Home or Dashboard view, with the Asset Tree and Editing/Information panels hidden.

You can get into your Site[s] by selecting from the Sites Selector popout at the left side of the Cascade Menu Bar. If you have access to more than one site, you should see each of those sites listed there as well.  Upon subsequent logins, you should also see a link into your Site[s] available from your My Sites widget list of recently visited sites.

Site Selector - Go to a Site Popout My Sites Widget below the User Welcome widget

You can log out at any time
by going to your User area
and selecting "Sign Out"

Cascade Logo Icon - Return to Home DashboardTo return to your Dashboard at any time, click on the Cascade logo.

 User Sign Out - Logout

 

Once inside your site, you will see additional options in the Cascade Menu Bar:

Cascade Menu Bar

  • Add Content will allow you to create new Folders, Pages, and Blocks, and to upload Files. It is the equivalent of the v.7 New Menu.
  • Site Content will refresh or return you to your Asset Tree / Information-Action Panels view.
  • My Content will take you to an area where you can see Recently visited assets, review Drafts stored under your User profile, and find more information about the materials you have permission to edit.
  • Search allows you to search your Site(s) for asset names, text, etc. or to employ advanced search options.
  • User Options allow you to change your user Settings (preferences), see your History of visited assets, view your Notifications and messages within the CMS, review your Tasks, and to Sign Out of the CMS.
  • The Stack Menu (aka "hamburger" menu) will give you access to your active Site's Publishing Queue, Reports, and more*; as well as links to the Hannon Hill Knowledge Base pages.


You may also notice that the Cascade interface is responsive to the width and display resolution of the browser window through which you have logged into Cascade.

So, for example, you may find that at narrower widths your "My Content" link moves from the black Cascade Menu Bar to being under the Stack Menu; or, you may see the descriptive labels for the action buttons [Edit, Comments, Details, More] disappear, leaving only the icons [e.g. pencil, cartoon speech bubble, circled letter "i", 3 horizontal dots]. * At the narrowest widths, you may also see "Site Content" and "Dashboard" or other items move under the Stack Menu as well.

If you want more information about an icon or an asset, roll over it with your cursor and hold for a second (without clicking), and you should see information displayed such as the name of an icon or the full system path of page, folder, or file. Clicking on an asset name in a listing will take you to the asset itself.



Where are the Folders and Files themselves?

Once you have selected your Site (e.g. from the Site Selector), the CMS will take you to your Site Content.

Site Content - First View

The Asset Tree appears as a left-hand side panel in the Site Content view. First time users might see the Asset Tree collapsed, initially, showing only one or two Folders: The site's "root", or base folder; and the site's home directory folder.

Arrow to open the Information Panel for an item in the Asset Tree

See also: Important Editing Tips
further down on this page.

 

 

To expand the Asset Tree, click on any Folder to open it. Clicking again on the same folder will toggle it closed.

To select a Folder for Editing (and/or to see its Contents List Preview along with its identifying information and  Editing/Details/Actions options), you may initially need to click on the angle-bracket/arrow which appears to the right of the Folder as your cursor rolls over the item's listing in the Asset Tree. 

Clicking on the name of a Page, File, or other non-folder asset from the Asset Tree will load that item as the active asset directly into the right-hand side Preview panel, along with its appropriate Identifying Information and Editing/Details/Actions options.

The right-hand side Preview panel offers identifying information about the active, selected Asset, as well as Editing, Commenting, Details information, and other User action options.
Note: To allow more room for the Preview panel, the left-hand side Asset Tree Panel can be collapsed (and alternately expanded) by clicking on the circled angle-bracket arrow in the left panel's header bar.

Folder selected – showing the folder-contents-listing; identifying information at the top, and action option buttons displayed:
Site Content View with Information Panel for a Folder

 
Page selected – identifying information at the top, page Preview with Regions rollovers, and action options buttons displayed:

Page Preview in Cascade CMS version 8


 
Some Important Editing and Asset Selection Tips:

Please Note:
A number of editing tools within Cascade CMS must be selected in a specific way for them to work correctly.

For example, you should note that whichever Asset is identified at the top of the right-hand side Preview panel by  asset-type: Title  and by  system-path is the selected, active Asset. (The asset-type: Title row is highlighted in green in the illustration below.)

This is the item the CMS thinks you will be addressing when you use the Edit Bar buttons at the top-right:
Edit, Publish, Comments, Details, More.
Asset Editing Options - Single Asset

Those ever-present main editing/options buttons, which appear at the top right [Edit, Publish, Comments, Details, ... More] will always relate to the active, selected asset identified to their left (illustrated again, below).
active-selected-asset-option-action-buttons-2018-01-09.png

DO NOT USE the checkboxes next to the child-items in a Folder's Contents List when applying the top-right options/actions, because the top-right options/actions will still only apply to the active, selected asset:  the parent folder itself. The entire parent folder and all its contents will be affected, not just the checked items.

However, as illustrated below, whenever one or more items in a Folder's Contents List is Checked, you should then see a set of additional buttons appear at the top of the Contents List: 
Select/Deselect All, Publish, Unpublish, Copy, Move, Delete:
multi-select option buttons which appear when one or more items are selected using the checkboxes in a folder's contents list view
Some important points to remember about these List-specific editing buttons for a Contents List:

Folder Contents List-Specific Buttons
  • These buttons will only appear if one or more items in the Contents List has its Checkbox selected.
  • These buttons will only affect the items in the List which are Checked.
  • Depending on your CMS-permissions, you may not see any or all of these buttons - e.g. they may only show if a user has Publishing permissions.
  • If you need to scroll down a long Contents List for any reason just be aware that these List-specific buttons may become hidden under the title/ID bar above the Contents List. To use them, just scroll back to where they show again after Checking the desired items.
  • Contents Lists typically allow you to select how many items will display on one "page" of results, especially where there are more than 20 items. Typically the number of items Listed per "page" can be adjusted with a selector at the top of the List: 10, 20, 30, or All. Select "All" if you want to see the whole Contents List without pagination.

    Contents List Number Selector 
  • Be sure to look at the bottom of any List panel for pagination. The List-specific options will only apply to those items listed on the page of results currently being displayed, regardless of whether you have elected to "Select all..."

    Contents List Pagination

    Contents List Select all on current page
  • If for any reason a checkbox is selected and the List-specific buttons are not showing in the interface, you may need to click on the item's linked name text, to go to that item and edit it directly (instead of as a selection from the List).

About the List-specific options

These list-specific options represent actions which could potentially be applied to multiple assets at the same time. For example, they might all be Published or Unpublished at the same time, Copied at the same time, Moved together to a new parent folder, or even Deleted all at the same time.

Keep in mind that the list-specific options cannot and do not offer the array of individual editing options available by selecting each asset individually.

For example, Publishing a number of items at one time in this way would not allow selection of different Destinations (e.g. Live for one, Staging for another). All Destinations which are available to that User would be used for every item Checked in the Folder Contents List, and would be used regardless of whether or not each of those Destinations was set as a Default Destination or not. (Default Destinations are those which show as already-checked/selected when the Publishing/Unpublishing dialogs open.)

So, just remember that these list-specific multi-select actions may not have the same granularity of settings as the main editing options available on an asset-by-asset basis. Proceed carefully before applying the same action to multiple or complex assets.

Also remember, you can go to and work individually with any one of a Folder's child-items simply by clicking on that item's name/title from the List (not the checkbox!) and the CMS will take you there and load that item as the active, selected asset, ready for you to edit. 

 

The Trash Icon and Restoring Accidental Deletions

Trash can icon at top of Asset Tree in the Site Content panelIf you have accidentally deleted an asset, or if you simply wish to retrieve a deleted asset, look first for the Trash icon at the top of the Site Content/Asset Tree panel. A number next to the Trash icon will indicate how many assets are being held there (formerly: the Recycle Bin).

Deleted materials are typically retained here for 2 weeks (15 Days).

trash-list-restore-option.pngTo retrieve an item, select it from the Trash's Contents List (Check its box), then select Restore. The item[s] will be reinstated to the Asset Tree in the original position. Also, any internal links elsewhere in your site which pointed to this item should also become reactivated.

Caution: if you have created an asset of the same name and asset tree position while the original item was inside the Trash area, the restored item may either replace the newer item or be renamed with a number after the system name (e.g. "index" >> "index1").

To insure each item ends up with the system name you want, you may need to Rename one or the other of these items [More >> Rename]. Remember that renamed assets will most likely need to be unpublished under their existing name and then republished using their new name.

trash-selected-restore-option.png
   

Other notes about selecting assets in Cascade

Correct selection (or lack of it) can affect other processes as well. For example: when uploading a file, the CMS should be able to honor a pre-selected folder as the intended destination, but only if the correct folder is properly selected first. The intended destination folder must first show as the identified asset at the top of the Information Panel. (Otherwise, simply use the Destination Folder chooser.)

Similarly, when using a Chooser's browse feature, an item's radio-button or checkbox must be definitely selected, not simply showing up at the top of the options, for it to be recognized as Chosen. For example, to the CMS an item next to a blank radio button is just an available option, not a Chosen item.

Please also note that because Cascade is a permissions-based interface, users without any Publishing permissions may not see the multi-select checkbox options for the Folder Contents List at all.

In addition to user permissions, individual browser capacities may also affect how selection processes work. If you are having difficulties working with any process within Cascade, you may find the difficulties alleviated by simply switching browsers.

Editing Shortcuts - Right Click for Context Menu

illustration of editing shortcuts available when right-clicking an asset nameIn Cascade version 7 and previous, editing shortcuts were available by clicking a small triangular arrow which popped out when rolling your cursor over the asset name.

In Cascade version 8, this has been replaced by right-clicking on the asset's name itself, any where it appears - such as the Asset Tree or one of the user's report lists. Some systems may require different key commands to activate context menus (e.g. Control+click).

Editing options available this way are typically: View, Edit, Publish, Move, Rename, Copy, Delete, Unpublish, Workflows, Relationships, Reference, Versions. Available options may vary by user Permissions levels.

To review available key commands for the Cascade interface in general, press the "/" key plus Shift (i.e. the question mark key "?") when you are logged in (but not Editing!).

 


 
Can't find, or don't recognize the items in your asset tree?

It may be because the Cascade CMS now wants users to have the option of easily distinguishing between identical system names when information about page assets is collected into certain user report lists, available beginning with version 8. These user reports (e.g. recently visited assets) were not available in version 7. Remember, in the UH CMS, the system name for all webpage-assets is the same: "index".

Beginning with Cascade CMS version 8, the user has the ability to choose (and change) which type of information is used to identify whatever assets may show up in their various user reports and lists. This choice also affects the Asset Tree itself.

The default user setting now is to view all assets by their Title (or Display Name if available), whereas in version 7 and all prior versions the default view was by System Name.

The Asset Title view can be very helpful in reviewing the new user-focused reports. The system-name view can be very helpful in parsing out a web address, so that a site editor can more easily find the parallel asset-system-path inside the CMS.

You can toggle the view back and forth at will. If you want to switch back to viewing assets by their system-names, go to your User area, select "Settings" and make sure the "Appearance of Asset Links: Show asset's Title or Display Name if available" option is de-selected (not checked). That will allow the CMS to display system names in the Asset Tree.

Appearance of Asset Links User Setting

Whichever view you are using, at any given time you can learn more about any asset by rolling your cursor over it and hover (waiting a moment) for the information text to pop out. The information text can be used to help identify the asset, as it shows the asset's full path within the CMS.

In the example below, under a user's My Content: Recent assets listing, rolling over the asset's name reveals the path. By contrast, clicking on the asset would take you to the asset itself.
illustration of rollover information text - Cascade CMS - My Content - Recent files listing

 

 


Where Are Those "Hidden"/Staging Pages?
(aka the non-crawled pages)

When CMS users are activated with Publishing privileges, they will be informed of where the staging- and/or test- publishing areas are for their site. Please contact either your site's acting CMS Site Manger, or Web Services if you are having difficulty seeing or finding your site's staging area. Some users, particularly those from areas which use independent servers, may need to contact that area's server administrator[s] for this information.

Remember, the Staging area is a location on the server which search engines have been told to ignore, so this is a place where you can Publish out your pages for review and revision before the general public sees them.

Also remember - publicizing the URLs for these pages can defeat the purpose of having a 'non-searched' area - so do not publish out live pages which contain links back to the staging areas!