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Collaborate with Microsoft Teams - Windows

All of the following tools are available in a Microsoft Teams Meeting. Schedule a meeting in minutes. Or have a Microsoft Teams Meeting in seconds.
Instant Message

To send an Instant Message (IM):

1. Select New chat at the top of the app to start a new conversation.

Collaborate with Microsoft Teams - Windows

2. Type the name or names into the To field at the top of your new chat.
Collaborate with Microsoft Teams - Windows

3. Compose your message in the box at the bottom of the chat. 
Collaborate with Microsoft Teams - Windows

When you're ready, click Send. Everyone who has access to the chat can see your message.

 
Send a File

 

The Attachment option allows you to send a file to a participant.

To send a file:
  1. Click Attach files.
  2. Select Upload from my computer.

    Collaborate with Microsoft Teams - Windows

  3. Browse and select the file.
  4. Click Open.

    Collaborate with Microsoft Teams - Windows

Participants are alerted of the file which they can save for later viewing.

Save a File

Saving a file from a chat window

  1. Click More attachment options (the three dots).
  2. Select Download.

    Collaborate with Microsoft Teams - Windows


  3. Browse and look for folder to store file in.
  4. Click Save.

 Collaborate with Microsoft Teams - Windows

 

Share Your Desktop
Sharing your desktop is used to allow participants to see what you see on your screen. Not only can you share your desktop, it is possible to give control of your desktop to someone else. 

To share your desktop:
  1. In the Microsoft Teams window, pop out a Chat window.
  2. Select Screen sharing.

    Collaborate with Microsoft Teams - Windows

  3. To give control while sharing your desktop, click the drop-down list and select a name.

    Collaborate with Microsoft Teams - Windows


  4. To stop someone from controlling your screen, click Cancel Control.
  5. To stop sharing your desktop, click Stop presenting.

    Collaborate with Microsoft Teams - Windows

 

Share a Whiteboard
Whiteboard is a digital version of the whiteboards found in most conference rooms. Whiteboard has a laser pointer, typing tool, drawing tools, pens and more. A shared whiteboard is immediately available for all meeting participants to use. 

To share a whiteboard:
  1. Click Share content.
  2. Select Microsoft Whiteboard.

    Collaborate with Microsoft Teams - Windows


  3. Select if you want to present or collaborate.

 Collaborate with Microsoft Teams - Windows


 

The Group Conversation window expands showing a stage for all participants to see the whiteboard. When a meeting participant writes on the whiteboard, everyone in the meeting can view what is written.

 Collaborate with Microsoft Teams - Windows

Select a tool to add information to the whiteboard.

To stop sharing the whiteboard:
  • Up at the top, click Stop presenting.

Give a PowerPoint Presentation

To give a PowerPoint presentation:
  1. Click Share content.
  2. Select Window.
    Collaborate with Microsoft Teams - Windows


  3. Select the PowerPoint Presentation that will be presented.

    Collaborate with Microsoft Teams - Windows

 The Group Conversation window expands showing a stage for all participants to see the presentation.

Collaborate with Microsoft Teams - Windows

To end the presentation:
  • Up at the top, click Stop presenting.
Conduct a Poll
It is possible to conduct a poll or gain a consensus of the meeting participants by offering multiple choices to a question. A poll is anonymous and instant with the results displayed for all participants to view. 

To conduct a poll:
    1. In the Group Conversation window, click Messaging extensions (the three dots).
    2. Select Forms.

      Collaborate with Microsoft Teams - Windows
    3. Enter a Question and add options.
    4. Click Preview.

      Collaborate with Microsoft Teams - Windows

    5. Click Send.

                Collaborate with Microsoft Teams - Windows

Add Video
If a participant has a video camera connected to their computer, it is possible to add video to the meeting. A participant, who doesn’t have a video camera, can see the video image of other participants who do have a video camera.

To add video to a meeting:
  • In the Group Conversation window, click the Camera icon.

 Collaborate with Microsoft Teams - Windows

 To turn video off:

  • Click the Camera icon again.

 Collaborate with Microsoft Teams - Windows

Record a Meeting
Record video and audio of everything that is shared during a meeting. 

To start recording:
  1. Click More actions.
  2. Select Start recording.

    Collaborate with Microsoft Teams - Windows


    Note: A message that the recording has started will appear at the top.

Collaborate with Microsoft Teams - Windows

 

To end recording:
  1. Click More actions.
  2. Select Stop recording.

    Collaborate with Microsoft Teams - Windows

  3. Click Stop recording and transcription.

    Collaborate with Microsoft Teams - Windows

    Note: A message that the recording has stopped will appear at the top.

 Collaborate with Microsoft Teams - Windows
Recorded Meetings

To access recorded meetings:
  1. On the left side of Teams, select Chat.
  2. Select the Chat that holds the meeting recording.
  3. Click on the video recording listed on the right-hand side.
Collaborate with Microsoft Teams - Windows

For Microsoft Teams related questions or problems, send email to unifiedcommunications@uh.edu.