College Work-Study (CWS) - University of Houston
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College Work-Study (CWS)

College Work-Study (CWS) is a financial aid program that provides funds for students with demonstrated need to work on-campus (or off-campus, at approved sites).

For more information on work-study, visit the Scholarship and Financial Aid website.

Timeline Spring 2023

Description CWS Date

Virtual - Annual CWS Supervisor Training (MS Teams)

22 & 23 AY December 2, 2022
Departments can begin posting Spring CWS jobs in Cougar Pathway Spring 23 December 5, 2022
TAP Training goes live in PASS 22 & 23 AY Ongoing
End date for Spring 2023 CWS (last day student can work) Spring 23 May 11, 2023
ELIGIBLE students can start applying in Cougar Pathway for Spring CWS Spring December 9, 2022
CWS students can begin working for Spring 2023 Spring January 9, 2023

Eligibility - Student eligibility for hiring

Student Status CWS NCWS
International Student No Yes
Full Time: Undergraduate Student Yes Yes
Full Time: Graduate Student Yes Yes

Employer Type - Identify your employer type

  1. UH Staff or Faculty are considered On-campus College Work-Study employers and may follow the process outlined below. 
  2. Off-campus employers (Non-profits) are considered Off-campus College Work-Study employers and have a separate process. Off-campus CWS employers must BEGIN by reaching out to workstudy@uh.edu to learn about the specific process and required paperwork.

Process - How to hire a CWS student

  1. Complete the annual CWS Supervisor T.A.P. Training
    • NOTE: Must be completed once per academic year by hiring manager and/or student supervisor
    • Request the training in PASS using the code: UC2301
    • Within 24 hours the training will populate within your TAP icon within AccessUH
    • Complete the virtual training (quiz too!) and you will be sent the agreement form within 1-2 business day
    • Steps:
      • PASS > Training
      • Request Training Enrollment 
      • Search by Course Number
      • Type: UC2301 (AY 22-23 only) and click Search
      • Click View Available Sessions, click Session "0001"
      • Within section detail, click [Continue]
      • Then click [Submit]
      • **This is a 24/7 training, disregard the date listed, its the end date for the training
    • Instructions for accessing the T.A.P. training

  2. Complete the agreement form and send it to the work-study office (provided after training)

  3. Sign up for a Cougar Pathway account / Log into Cougar Pathway.
  4. Post a job in Cougar Pathway
    • Instructions for posting a job
    • After the position is posted within Cougar Pathway, all qualified students will be able to review and apply with an approved resume.

  5. Review and interview candidates(s)

  6. Offer CWS job to the final candidate(s) within Cougar Pathway.
    • The student must accept the position within 2 weeks or before the CWS deadline, whichever comes first.

  7. Once the student has accepted the position, the Program Authorization Form (PAF) will be automatically sent via email. Questions about this document can be referred to workstudy@uh.edu.

  8. Follow your department/college hiring policies. Questions about your specific process should be directed to your DBA. Items that must be complete PRIOR to the student working, include:
  9. Notify all applicants you have selected a finalist and that they were not selected for the position.
  10. Email hireuh@uh.edu to close your position if it has not already expired.

On-campus Job Fairs

Each August University Career Services hosts an On-Campus job fair called Campus Jobs for Coogs. UH Faculty & Staff are invited to participate and meet students looking to work on campus. This year, we will offer two (2) options for recruitment:

(1) College Work Study Job Fair

  • This job fair is open ONLY to students who have accepted a College Work-Study aid package for the 2023-2024 academic year.
  • Date, time & location: Thursday, August 3, 2023 from 12pm-2pm, UH Student Center, 2nd floor Houston Room
  • Registration deadline: TBD
  • On-campus Departments & approved off-campus organization: TBD

(2) On-Campus Job Fair

  • This job fair is open to ALL UH students. This event provides on-campus departments and on-campus vendors the opportunity to meet and interview students for on-campus job opportunities.
  • Date, time & location: Friday, August 11, 2023 from 12-3pm, UH Student Center, 2nd floor Houston Room
  • Registration deadline: TBD
  • On-campus Departments: TBD

Resources

  • Confidentiality agreement example

Questions or concerns?

Reach out to the University Career Services Student at hireuh@uh.edu