Travelers using State funds are limited up to the federal travel rates indicated for the travel destination (see U.S. General Services Administration website at https://www.gsa.gov/travel/plan-book/per-diem-rates ). Itemized receipts are required for lodging expenses .
State-contracted hotels. Travelers making lodging arrangements must verify that a state-contracted hotel is used. A list of contracted hotels is available at: hotelengine.com . Also, travelers must ensure that they are within the maximum lodging reimbursement rates listed on the U.S. General Service Administration website.
Hotel Engine. Travelers can also verify state-contracted hotels and/or state-contracted hotel room rates via Hotel Engine. If travelers don’t have access to the website, please email AP Travel at firstname.lastname@example.org for assistance.
The Travel Exemption Certification Form will be required if a non-contracted hotel room is used.Sources: MAPP 04.02.01A; MAPP 04.02.01B; GSA Rates; Sec. 660.006. TRAVEL OF PROSPECTIVE STATE EMPLOYEES; FAQs for Travel Outside the U.S.; Domestic Travel FAQs; TexTravel/GSA - Federal Management Regulation; Texas Government Code, Section 660.113; Federal Travel Regulation (GSA - General Services Administration).