Antonius Douglas
Assistant to the Chair

Job Duties

• Handles the chair’s calendar, purchasing and travel arrangements
• Takes minutes for faculty meetings
• Coordinates departmental events
• Coordinates promotion and tenures
• Coordinates faculty hiring and folders

Avanti Simon
Administrative Assistant

Job Duties

• Receptionist to department main number and office
• Assists others with filing and faxing
• Distributes mail and packages
• Assists with ordering office supplies
• Other duties as assigned

Marsha Braxton
Program Manager

Job Duties

• Creates travel requests
• Processes travel reimbursements
• Field camp travel arrangements
• Field trip travel arrangements
• Manage Concur Travel approvals and reports for faculty, staff, and student sprior to travel.
• Manage Concur post-travel expense and reimbursement reports for all internalclients in the department.
• Manage all department travel credit cards (T-cards) and all T-card receipts andreports; oversee the resolution of declined transactions with multi-use of T-cards.
• Make travel arrangements for faculty, staff, and students by completing hoteland flight reservations; manage all travel amendments to reflect changes intravelers' schedules.
• Administrate the use and documentation of department vehicles, fuel cards,accidents, and repairs per university policy to coordinate department travel.
• Manage travel for field trips by completing Concur reports, processing waivers, and coordinating the use of department vehicles
• Create reimbursement vouchers and pay invoices for faculty purchases and department events.

Keshia Groggs
Program Manager 1

Job Duties

• Purchases research and teaching supplies
• Pays invoices
• Processes non-travel reimbursements
• Processes monthly P-card reconciliations
• Manages property/space inventory
• Processes work orders
• Other duties as assigned
• Handles cash deposits

Mariela Raudales
Asst. Dept. Business Administrator - HR/Payroll

Job Duties

• Posts vacant positions (staff)
• Submits I-9 Process
• Submits CHRI for background check
• Handles Effort Reporting
• Submits NTT Reappointment Agreements
• Hires RA/TEs, Postdocs and TAs
• Creates and submits requisitions in Taleo for Faculty & Staff and submits offers
• Processes Master, TT and NTT Agreements
• Processes Courtesy Appointments
• Handles Effort Reporting
• Processes ePRFs for funding, ePOIs, ePARs, and eRAFs
• Runs 1074 reports
• Processes Journals, Vouchers and SC Vouchers
• Coordinates and maintains Monthly/Biweekly payroll
• Processes paperwork for new hires, job changes and terminations
• Processes time sheets
• Submits Professional Master's Agreements
• Processes New Hire paperwork, Terminations and more...
• Runs several payroll queries and more...

Katrina Smith
Program Manager 1

Job Duties

• Oversees program expenditures and ensures adherence to budget
• Reviews reports of budgets and activities
• Prepares ad hoc reports as needed
• May administer grants and grant-related related communications, scholarships and other operations
• Contract review and preparation
• Reconciliation of grants and non-grants
• Assist in accounts payable
• Prepares business documents in accordance with university and departmental standards, including, but not limited to, purchase vouchers, requisitions, travel reimbursements, personnel actions, timesheets, or cash deposits as required by department

Vacant
Financial Coordinator 2

Job Duties

• Posts vacant positions (staff)
• Submits I-9 Process
• Submits CHRI for background check
• Handles Effort Reporting
• Submits NTT Reappointment Agreements
• Hires RA/TEs, Postdocs and TAs
• Creates and submits requisitions in Taleo for Faculty & Staff and submits offers
• Processes Master, TT and NTT Agreements
• Processes Courtesy Appointments
• Handles Effort Reporting
• Processes ePRFs for funding, ePOIs, ePARs, and eRAFs
• Runs 1074 reports
• Processes Journals, Vouchers and SC Vouchers
• Coordinates and maintains Monthly/Biweekly payroll
• Processes paperwork for new hires, job changes and terminations
• Processes time sheets
• Submits Professional Master's Agreements
• Processes New Hire paperwork, Terminations and more...
• Runs several payroll queries and more...

Jolisa Johnston
Program Director 1

Job Duties

• Financial Management:
  • Monitor budgets to track expenditures, identify over/underspending, and facilitate timely budget revisions.
  • Review and approve financial transactions to ensure allowability, allocability, reasonableness, and compliance with sponsor and institutional policies.
  • Perform account reconciliations to ensure financial accuracy and readiness for closeout.
• Cost Management:
  • Manage cost transfers to ensure accurate allocation of expenses across sponsored projects.
  • Serve as the department approver for expenditures and cost transfers.
• Effort Reporting:
  • Pre reviews the effort for faculty and staff to ensure compliance with federal and institutional requirements.
  • Cross-functional Collaboration:
  • Coordinate with pre-award offices, accounting, and procurement to support seamless research administration across the project lifecycle.

Jasmine Brumfield
Asst. Dept. Business

Job Duties

• Serves as a resource in determining allowable grant expenditures
• Reconciles grant cost centers
• Assists with no-cost extensions and following up on anticipated amendments or awards
• Assists with close outs and transfers to residual

Keah Walker
Program Director 3

Job Duties

• Manages department business, IT, and administration staff

Summer Crawley
Academic Advisor 3

Job Duties

For all Geology graduate students:

• Advises current and prospective graduate students
• Provides information on application status, financial aid and prerequisites
• Provides course information
• Processes student petitions

Vacant
Academic Advisor 1

Job Duties

For all Geophysics and Atmospheric graduate students:

• Advises current and prospective graduate students
• Provides information on application status, financial aid and prerequisites
• Provides course information
• Processes student petitions

Jason Ognosky
Microsystems Analyst 2

Job Duties

• Handles all desktop support for faculty, staff and student offices
• Assists with annual software updates
• Assists with IT equipment on departmental property inventory list
• Other duties assigned

Jay Krishnan
Sr. Systems Administrator

Job Duties

• Departmental direction and full design, installation, implementation, support, training, systems and IT security administration, management authority for computational facilities/staff
• Administration of datacenters with several high-performance compute clusters, large capacity storage farms and numerous computer labs and a myriad of other IT equipment
• Management of Help Desk Support for over 300+ users and junior IT staff
• Interface with senior management to formulate budget, direction of IT, purchasing decisions