Frequently Asked Questions
Why are many of the job descriptions and titles generic across vastly different departments in the University?Positions which involve substantially the same kind of work, equivalent levels of difficulty and responsibility, and require comparable experience and training, will be grouped together into a single job class.
Can I change my employee's position from hourly to monthly?
No, the job your employee is slotted in is classified as exempt or non-exempt in accordance with FLSA standards.
Compensation performs a standard duty test to determine whether or not a job is exempt or non-exempt.
How come my hourly paid employee can’t receive additional compensation pay for performing extra duties?Non-exempt employees are eligible for overtime and are paid for all hours work over 40 in a workweek.
It’s my budget, how come I can’t create a job at the pay grade I want and hire a potential employee at the salary I want?It is the responsibility of Compensation to determine the market value of a job. That determination also includes ensuring that future employees are brought in at the appropriate salary level, in accordance with the UH salary structure, as well as ensure equitability across the University.
Compensation Study and Phase Reviews
What is the Compensation Study and the Phase Reviews?The Compensation Study and Phase Reviews are an evaluation of our position classifications to make them more administratively efficient, market-driven, and competitive to ensure competitive pay across comparable roles and better assist in attracting and retaining top talent. The goal of these reviews is to compare University of Houston jobs to the same or similar jobs in the market to ensure that UH jobs represent competitive pay levels.
How was it determined what jobs would be reviewed in these Phases?
Phase I: UH review focused on career ladder jobs with more than 100 employees.
Phase II: UH review focused on the remaining career ladder jobs.
Phase III: Consultant review will focus on the following (in order of priority);
Focus 1 – Benefits eligible filled and vacant posted positions not benchmarked in Phase I and Phase II.
Focus 2 – Career ladder jobs picked up in Phase I and Phase II.
Focus 3 – Currently unposted positions created and/or vacant within the last three years.
When will Phase III start and how long will it take to be completed?Human Resources started working with the external consultant in January 2023. The consultants met with various University Executives to assess current challenges affecting attraction and retention of employees related to compensation. The resulting compensation study includes reviewing about 1,600 jobs and creating a new salary structure. Our intention remains to have Phase III completed for consideration in the FY24 budget planning process, and in accordance with the above focus priorities.
If my position is approved for a salary increase, how will this impact any potential merit I may receive in FY24?Potential FY24 merit decisions will be made in accordance with HR guidelines during FY23 and is separate from this review. Proposed changes that result from Phase III will be considered for implementation in accordance with the above focus priorities.
Will the completed Compensation study result in new pay grade structures?Yes, there will be a new salary structure that will reflect current market data.
Will HR pause on making job changes during Phase III?HR will continue to process hires through Taleo. During this time, reorganizations and reclassifications will not be reviewed until further notice.
Was there communication sent to employees about changes as a result of Phase I and Phase II?Only impacted employees in Phase I and Phase II received letters from their Divisions regarding the changes made to their jobs.
As a result of Phase I and Phase II, salary compressions were created between employees and supervisors; when will those issues be addressed?HR continues to address compression issues where funding is available. The remainder of these will be reviewed in Phase III.
Is employee performance considered when these jobs are reviewed?This compensation study does not take into consideration employee's performance. These reviews focus on market analysis of the job and duties. The external consultants will review the compensable factors of the job, not how well the job is performed.
Why are some employees classified from Non-Exempt (hourly) to Exempt (salaries)?The FLSA exemption status was reviewed for all jobs and updated in adherence to the federally required salary and duties guidelines, as necessary. The consultants will take the opportunity to ensure that FLSA exemption status is appropriate.
Now that I am an exempt employee, do I receive overtime pay for hours worked over 40?Exempt employees do not qualify for overtime.
Who is required to use/access Webclock?Only employees who are classified as Non-Exempt (hourly) are required to use/access webclock.
Will the probationary period change from 6 months to 12 months for probationary employees hired as Non-Exempt and then changed to Exempt?Your probationary period will remain the same as establised when employment started.
What were the possible outcomes of the Compensation Study review (Phase I and Phase II only)?
Pay Grade change with salary adjustment.
Pay Grade change with no salary adjustment.
Change in FLSA status; i.e. Non-Exempt (hourly) to Exempt (salaries).
Job Review Process
What is the difference between a reclassification and a promotion?SAM:
A reclassification is an audit/review of a position that indicates a significant change in job duties and level of responsibility and can result in a change in the job title and pay grade/level (up or down). It is a job or position (as opposed to an individual) that is reclassified; therefore, the position may be filled or vacant when reclassified.Promotion: advancement with a defined career path.A staff member whose position is reclassified to a class having increased responsibilities or complexity of duties and in a higher salary range, and who is eligible to remain in the position, is considered to have been promoted as a result of the reclassification. The staff member’s compensation upon such reclassification will be in accordance with the policy governing promotions.MAPP:
Reclassification: A change in a position’s job title and/or grade level based on a significant change in the duties and level of responsibility, as revealed in an audit or review of the job by the Human Resources Department.Promotion: A change in duty assignment from one job to a new job in a higher pay grade, which involves a higher level of responsibility and higher job requirements, and usually involves an increase in pay. Generally, promotions are the movement within the same job family or following a defined career path.
Can I request a job review for my employee if he or she did not receive a merit increase?No, reclassification as a result of a job analysis/evaluation is not an alternative method of increasing an employee's salary.
My employee's job duties no longer align with their job description in the system, what should I do?
- Have the employee complete a JAQ that details the job duties they are currently performing.
- Forward the JAQ to your Business Office for review and consideration.