General Guidelines

• All users of Student Housing and Residential Life Quad facilities must comply with university established rules, regulations, and policies, as well as appropriate state and federal laws, including fire and police department rules and regulations.
• Reservations will be accepted for events held in the Quad Multipurpose rooms between the hours of: Monday - Friday, except Tuesday 8:30 AM – 4:30 PM.
• The Quad has restricted building access. Instructions for access to the specific spaces will be provided in the confirmation email.
• Reservation requests received more than six (6) months in advance require approval from the director of operations.

Facility Use Fees and Payment

• Payments for facility rental charges are due one (1) week prior to the start of the event.
• If payment is not received within the timeframe, the reservation may be canceled.
• Campus departments are asked to pay via SC Voucher, please contact your business office on this process.
• Room rates include the use of the existing audio-visual system.
• At the conclusion of the event, departments/groups are responsible for cleaning up. 
• Departments/groups must report any damage to the front desk as soon as possible. Damage to the facilities/and our equipment may result in additional charges to the group. 

Rates are effective as of September 1, 2021.

ROOM	SQ. FT.	Hourly	4-hours	8-hours	24-hours
1003A	924	$100	$200	$350	$550
1003B	893	$100	$200	$350	$550
1003C	809	$100	$200	$350	$550
1003D*	739	N/A	N/A	N/A	N/A

*Note: Classroom D is used by students 24/7

Reservation Changes and/or Cancellations

• The cancellation of a program must be done a minimum of 2 business days prior to the event date/time.
• No refund will be given for a “day of event” cancellation.
• Responsible parties will be held financially accountable for all charges that have been incurred because of commitments made to facilitate the event if proper notice is not provided to Conference Services.
• All changes to bookings/reservations must be submitted via the MPR request form and/or email at StayAtUH@central.uh.edu no later than 2 business days in advance.

• Please use the form below to reserve a multipurpose room at The Quad.
• Contact StayAtUH@central.uh.edu. with any questions regarding reservations for a multipurpose room at The Quad.
• Requests will be reviewed and assigned based on availability and compliance with University and SHRL policies and procedures.
• Upon approval, a confirmation email will be sent to provide all necessary details regarding the usage of the multipurpose room(s) at The Quad.
• For alternative spaces, please visit the Student Centers Conference and Reservation Services (CARS) here.

Quad MPR Reservation Form

The Quad Residence Hall  4361 Cougar Village Drive Houston, TX 77024-77004

Expecting a Delivery?

Note: For deliveries, please ensure you and your staff are there to collect items upon arrival as this is an active street and not for parking.

Below are recommended directions, but directions can vary due to campus daily construction.  Additionally, you can use Google Maps and the map on Access UH for further assistance directing delivery drivers. 

Suggested Directions

From Cougar Village drive, make a right onto Cougar Place then make a right into the parking lot.

Parking

If parking is needed, the delivery driver would need to utilize the “Text to Pay” parking spots (first come, first use) nearby. Then, the UH staff must walk the delivery driver into the building to the MPR room for setup and out for security reasons.

From the main entrance, the classrooms follow the order as shown above, from the main lobby entrance the first classroom is MPR D. 

Quad MPR Standard Room Arrangement

Campus departments can request AV equipment such as the HDMI cord and a mic if needed for their event when completing the campus department reservation form.

The Conference/Operations staff will ensure the AV equipment is properly setup and ready for use for the day of the event.

Audio/Visual Equipment 

• Please report damage to the equipment to the Quad front desk immediately.  Per the Policy and Procedures section, damages may result in additional charges to the group.
• If you need to present, please be sure to bring your laptop with HDMI capability,

Please be a good steward of the space by cleaning upon completion of your event.

• Meeting facilitators are permitted to change the layout of the furniture in the room for the duration of the booking. Furniture is not allowed to be removed from the room. The room must be returned to its original configuration at the conclusion of the booking.
• Should there be any damage to property or unexpected issues and/or accidents during the booked time, the user and/or booking representative should report damage to the Quad front desk immediately.
• At all times, the exit doors leading to the courtyard should remain closed to prevent humidity and HVAC issues.
• Food and beverages are allowed in the multipurpose rooms. The meeting organizer will be responsible for working directly with all catering and food delivery setups.
• For the safety of everyone, please adhere to the maximum occupancy capacity.
• The groups are responsible for securing and maintaining the condition of all the audio-visual equipment during the scheduled meeting time. If equipment is lost, stolen, or removed from its original location or displays damage beyond normal use, the reserving entity will be charged a repair or replacement fee.