You need to complete the forms and submit it to the Dean of Students Office if:

• The age of any of the participants is under 18, and
• University of Houston Faculty, Staff, Students or Volunteers are responsible for the participants; and
• The length of the program is 2 days or more.

Steps required prior to any Campus Program for Minors conducted by a University Component:

1. Any component university employee or volunteer who has not submitted to a criminal history record investigation pursuant to SAM A.37, must do so prior to working at a Campus Program for Minors. Background checks are required every year and are not conducted on minors or component university students working at a campus program in fulfillment of required class work.
   
   
2. At least 21 days before the program occurs, the Program Operator will send the enclosed (spreadsheet).
   
   
3. At least 7 days before the program occurs, the Program Operator will ensure that all individuals listed on the spreadsheet submitted earlier have completed the Sexual Abuse and Child Molestation Training. The information must be submitted on “Campus Program For Minors Information Form” approved by TDSHS.
   
   
4. The Program Operator must obtain written approval from the Coordinator of Campus Programs for Minors to conduct the program.

Steps required prior to any Campus Program for Minors conducted by a Third Party at a Component University:

1. The third party must, within 15 days of the program, submit to TDSHS and the component university, a form indicating each individual who will be working or volunteering at the program has completed the Sexual Abuse and Child Molestation Training. The information must be submitted on “Campus Program For Minors Information Form” approved by TDSHS.
   
   
2. The third party must certify to the component university that no individual who will be working or volunteering at program has any felony criminal convictions or any crime(s) related to abuse, neglect, exploitation, assault, sexual offense, or any offense involving a minor.
   
   
3. The third party must agree to indemnify and hold harmless the component university from any and all liability and claims arising from the program.
   
   
4. The third party must agree to maintain insurance acceptable to the component university including the listing the component university as an additional insured and providing a certificate of insurance before the program occurs.
   
   
5. The college or department that facilitates the contract with the third party shall send copies of the executed contract and the verification form to the Coordinator of Campus Program For Minors 7 days prior to the program occurring.