Thesis/Dissertation Information
Forms
Written Thesis/Dissertation Approval Form
As of Fall 2019, graduate students must use the new UHGS Written Thesis/Dissertation Approval Form.
As of Fall 2019, graduate students must use the new UHGS template for the front matter (title page, acknowledgements, table of contents, etc)
The University of Houston requires the completion of an electronic thesis or dissertation (ETD) submission in partial fulfillment of the requirements for awarding the relevant degree. ETD's are filed and maintained by the University Libraries; however, the Graduate School is responsible for creation, maintenance, and administration ETD policy. Any questions regarding these policies can be directed to the Graduate School at gradschool@uh.edu. Please check with your specific department or college for details regarding any specialized steps for submitting a thesis or dissertation in your college.
From the Graduate & Professional Studies Catalog: Thesis/Dissertation Policies
Academic Honesty
Please review the university's policy on Academic Honesty. Students are responsible for familiarizing themselves with college and university
policies on academic honesty and plagiarism. The Graduate Catalog currently defines
plagiarism as: “representing as one’s own work the work of another without appropriately
acknowledging the source.” The university does not institutionalize plagiarism by
acknowledging, excusing or condoning ignorance under the rubric of “unintentional
plagiarism.” Students should contact their college or department coordinator for more information on academic honesty policies within the college.
Intellectual Property
Definitions, processes, and protections regarding ownership of intellectual property
conceived of or developed at the University of Houston is subject to the UHS Board
of Regents policy 21.08 on Intellectual Property. Read the full policy here.
Copyright
With rare exceptions, students retain the copyright of their ETD. When submitted
their ETD to the Vireo system, students sign a licensing agreement that covers future
access and third-party copyrighted materials. The agreement gives the Texas Digital
Library (TDL) and UH, through Vireo, the "...non-exclusive rights to copy, display, perform, distribute
and publish the content..." The student maintains copyright of the document. This
agreement simply makes it possible for TDL and UH to make a copy of your ETD available at some point in the future.
Publication Embargo
In some instances, it is in the best interest of the student to request that their
thesis or dissertation be embargoed (delayed from publication) for the purposes of
attempting to have their research output published in academic journals, or to pursue
a patent based on their work. Check with your faculty advisor and college ETD coordinator
to know if requesting an embargo is right for your document. If embargoed, the ETD
will not be published until two years after the work is submitted.
Use of Previously Published Materials
Students who have previously published portions of their thesis or dissertation in
professional journals or in books must demonstrate who ultimately retains the copyright
to the published works before material in the UH Libraries Institutional Repository. It is the student's responsibility to determine copyright ownership; he/she should consult the contracts signed between
the student and the publisher to determine the copyright holder.
Proquest
All ETDs are also registered with ProQuest to be made available in the various professional
databases available in the academic field.
What is an ETD?
Electronic Thesis and Dissertations (ETDs) are digital versions of your thesis or
dissertation. ETDs are created to make your work accessible via the internet. Through
a partnership between each college at UH, the UH Graduate School, UH Libraries, and the Texas Digital Library, ETDs are made freely available online for
future access.
Where can I find my ETD once it is available to the public?
ETDs are stored in the University of Houston Libraries’ Institutional Repository
Do I have to follow any particular style guide for my ETD?
Formatting rules for your ETD are established by the college that is granting the
degree you are pursuing. Documentation for some colleges can be found at the following
links:
● College of Education
● Cullen College of Engineering
● College of Liberal Arts & Social Sciences
● College of Natural Sciences & Mathematics
● College of Technology
Who is my college’s ETD Coordinator?
● Gerald D. Hines College of Architecture and Design: Jeff Feng
● Kathrine G. McGovern College of the Arts: Marcus Maroney
● C.T. Bauer College of Business: Mary Gould
● College of Education: Bernice Roberts
● Cullen College of Engineering: Miranda Vernon-Harrison
● Conrad N. Hilton College of Global Hospitality Leadership: Jason Moreno
● College of Liberal Arts & Social Sciences: Anna Marchese
● College of Natural Sciences & Mathematics: Sharonda Glass
● College of Optometry: Renee Armacost
● College of Pharmacy: Neha Valji
● Graduate College of Social Work: De'idra Richard
● College of Technology: Jamie Thomas
● Hobby School of Public Affairs: Sunny Wong
What will the ETD coordinator look for when reviewing my submission?
ETD Coordinators may review the following aspects of your document before you complete
the ETD process:
● Name, date, and degree are correct
● Reference pages conform to the correct style sheet
● Title is exactly the same in all places, online and in the document
● Abstract content in ETD matches abstract content in Vireo
● All formatting and style sheet guidelines have been met
● Committee chair has approved your document in Vireo
Where can I go to get help with language and grammar?
Students seeking assistance with language and grammar should consult UH’s Writing Center, located in room 234, Classroom and Business Building.
Do I have to be enrolled in classes the semester I complete my ETD?
Yes.
How do I gain access to Vireo and submit my document?
Students will be required to have a valid CougerNet ID and password to submit their
ETD to Vireo. CougarNet ID and passwords expire anytime from the day of graduation
up to 30 days after graduation.
What is the last day that I can submit my ETD to Vireo?
Each college sets an internal due dates by which time the final draft must be submitted
into Vireo for college review. The university requires that all phases of the submission
and approval process be complete by the faculty grading deadline at the end of the
term, typically 1-3 days after the last day of final exams. Students can refer to
the Academic Calendar to determine the specific deadline for an academic term.
Deadlines for thesis/dissertation submission can be found here : Academic Calendar
How do I know if I should request an embargo?
Students should consult with the faculty thesis/dissertation advisor about whether
they should request an embargo (delay from publication) for their research docucment. If
applicable to their situation, student may request an embargo during the submission
of the document into the Vireo system.
Who will hold the copyright for my ETD?
Under most circumstances, the student retains copyright over his/her ETD. The student
may transfer copyright to all or portions of the ETD when publishing content from
the ETD into books or academic journals. The contract between the student and the
publisher would stipulate who retained copyright for the published material. Students
should also be familiar with University of Houston System policy on intellectual property.
Who do I contact for technical help while submitting my ETD to Vireo?
Students should contact Xiao Zeng (xzeng4@Central.UH.EDU) at UH Libraries for assistance with Vireo.
Who do I contact if I have questions about dissertation formatting or binding?
The student should contact their college’s ETD Coordinator for information on formatting or binding.
I have a question that wasn't answered here. What do I do?
Students should first contact their college’s ETD Coordinator for information not addressed in the FAQ section. The coordinator will direct the
student to other contacts.
Can I make changes to my document after it has been submitted?
After your thesis/dissertation has been approved by your committee, department and
college in Vireo, your document’s content is considered finalized and you are not
allowed to make any changes.
- You may complete the hard-copy form given to you by the dissertation/thesis coordinator in your college, or
- Complete the electronic form by visiting the SED website at: https://sed-ncses.org/