Yearly Campus Solutions Security Access Audit Instructions

Link to Annual Access Review presentation

The Campus Solutions Services (CSS) Security team is requesting your review and acknowledgement of Campus Solutions (CS) security access for employees in your division/college/department.  This review is to ensure that users are active employees/Persons of Interest and that access is appropriate for their job duties.  The Roles by Operid is a report located in Campus Solutions that shows Campus Solutions access assigned to employees in your division/college/department.  Instructions for running the report, as well as a guide to security roles, are below. 

Business Administrators/Authorized Signers Responsibilities:

• Please have the managers verify that the Campus Solutions access for their direct reports is appropriate.
• If any access should be removed, the manager or the manager’s designated reviewer should strike through the role on the report and write “REMOVE” to note removal. Security roles will be removed when we receive the report. 

Please note, additional access cannot be granted during this audit. Access will be removed only.  If a user needs additional access they should complete the Campus Solutions Access Request form.

The report has a summary page that lists all the departments that the report includes.  If the list contains more departments than you reviewed, please strike a link through any departments that you did not review and write “DID NOT REVIEW.”  Please sign and fill out the information on the last page of the report.  Please see example below:

If you received the report from somebody else (meaning someone else ran it for you) and there is no summary page, please write all the department IDs that you have reviewed.  Also, sign, print your name, date and include your title, your department ID, office phone and email.  By signing the CS SECURITY AUDIT REPORT, you are ensuring that all employees listed on the report are currently active and required by their job to have the access identified on this report.

Reports should no longer be emailed to SA-Security@uh.edu.  CBAs are expected to upload reports to the CS Security Access Audit Report to the Key Dates SharePoint folder.

This change in business practice was made at a high level by College Business Owners and Administration and Finance, to streamline the yearly review for Campus Solutions, HR and Finance.

Here is the link to the SharePoint site:

 https://uofh.sharepoint.com/sites/cfa/controlleroffice/FY20242025/Forms/AllItems.aspx

If you need access to the Controller Office Sharepoint Site, please contact Andrew Hoang.

Instructions for running yearly security reports for departments:

1. Log into Access UH or my.uh.edu and be sure to click on the Campus Solutions icon.

2. Navigate to Main Menu > PeopleTools > UHS PT Custom > UHS Security Reports > Security Audit Report CS
   If you ran this report before, please find your Run Control ID. If you have never run this report, please click on the tab ‘Add a New Value’ and add your own unique Run Control ID and click Add. A screenshot is below:
3. Enter all appropriate fields on the left hand.  The more fields that are filled out, the more specific the report will be.  For example, if only business unit is filled out, the report will include all divisions, colleges, and departments, and employees under that business unit.  If business unit and division id are filled out, the report will include only the colleges, departments and employees under that division.  If business unit, division id and college id are filled out, the report will include only the departments and employees in that college.  Finally, if department is filled out, the report will include only the employees in that department. Alternatively, the ‘Quick Fill’ box will automatically fill in the fields if you put in your college id or department id.
4. With all the parameters, except for Emplid, filled out, select the Roles by Operid report (the middle radial button). And click the Run button on the top right of the page. Click OK on the following screen:
5. After clicking OK, it will take you back to the previous page where you set up the report. Click on Process Monitor. Note the Process Instance number.
6. On the screen that pulls up, make sure your ID is in the User ID field.  Make sure the Date Range includes the date that the report was run.  Click the Refresh button and wait for the Run Status to state ‘Success’ and Distribution Status to state ‘Posted’.  Click Details link
7. On the next page, Click View Log/Track link.
8. On the next page, Click on the PDF report as in the image below.
9. Once you’ve opened your PDF, make sure your report says “SAPRD” instead of “HRPRD.” Please see image below.
10. Now that you have the report, refer to the Business Administrators/Authorized Signers Responsibilities section on the first page of this documentation to complete the review.

The guide below lists the most common Campus Solution roles and access.  Roles have access to numerous pages within Campus Solutions and the level of access varies from viewing data, updating data, adding new data, and correcting historical data. Your signature at the end of the report signifies that you approve the user access.  For any questions on roles, contact sa-security@uh.edu.

The following roles are assigned to Instructors, who have taught and/or are teaching a class to access Self-Service to enter grades, view student data, etc. After an instructor’s term is complete they can longer add/edit grades. They can only view past terms.

The following roles are common roles given to users who have requested the access through the Campus Solutions security form.  The roles require approval by the module business owner at time of request and may have View, Add, Update, or Correction access.