• Approvals

  Travel Request:

  U.S., Mexico, & Canada	Delegate-Unit Head-Certifying Signatory
  Foreign (Local Funds)	Delegate-Unit Head-Certifying Signatory

  Expense Report:

  All destinations

  Delegate-Certifying Signatory-AP

• Requirements

  Travel reimbursements for the university guest must be in accordance with the agreement/contract and supported with itemized receipts. The expense must not be lavish or extravagant.

• Documentation
  • Itemized receipts
  • Program/Agenda
  • Fully approved travel request 
  • Invitation Letter or corresponding emails
• Additional Information

  In order to create a Concur profile for non-employees, complete the Concur Non-Employee access form through DocuSign.

  Delegates can create Travel Requests for non-employee travelers and submit the requests into workflow for them. Delegates can create Expense Reports for non-employee travelers and submit the reports into workflow for the non-employee. Non-employees do not log into Concur.

  University guests should not be hosting business meals, or buying meals for employees or other travelers. Employees and other travelers should pay for their own meals.

  If the Traveler is both a non-employee and a foreign national , the Expense Report should be routed to UH Tax.

Sources:   MAPP 04.02.01B, SAM 03.A.03