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Research

Proposal Submission Guidelines

View a PDF copy of the Proposal Submission Guidelines.

For questions or notifications, please send an email to nsm_research@uh.edu or your Research Liaison Officer:

Department Primary Contact
Computer Science
Mathematics
TcSUH		 Huanyi Greg Chu, C.R.A, M.S.
713-743-5785
hychu@uh.edu
Biology & Biochemistry
Earth & Atmospheric Sciences		 Stacy J. Smeal, Ph.D.
713-743-6702
sjsmeal@central.uh.edu
Chemistry
Physics
CNRCS		 David Stewart, Ph.D.
713-743-5789
dstewart@uh.edu

Generals Terms for Proposal Submissions

Notify the Office of Research of Your Intent to Submit a Proposal at Your Earliest Convenience

  • The notification email should include the funding opportunity, a list of key personnel, a list of subrecipients (if applicable), the project title, and the project start and end dates (if known).
    1. Send an email to your Research Liaison Officer to notify them of the proposal.
    2. Fill out our Grant Proposal Pre-submission Questionnaire. The online form collects the most pertinent information about the proposal, including the funding opportunity name, key personnel, subrecipients, the project title, the project start date, and project duration.
    3. Send a signed copy of the Malign Foreign Talent Recruitment Program (MFTRP) Acknowledgement Form to your Research Liaison Officer.
    4. Complete the online Pre-Award Checklist for Export Control & Information Security. Print the completed form as a pdf file and send to your Research Liaison Officer.
  • The NSM Office of Research operates within normal University business hours.
  • The Office can review or edit proposals, but additional time is required. Contact your Research Liaison Officer for details.
  • Failure to abide by the schedule(s) below will classify the proposal as “late.” For late proposals, the PI assumes the risk that there will be insufficient time for an adequate review, for the correction of errors, and/or for submission before the sponsor deadline. In extreme cases, the proposal preparation process may be discontinued.
  • The timelines in the tables below are for typical proposals. More time may be needed if your proposal has special requirements (i.e. cost sharing, budget breakdown by task), involves many investigators, multiple institutions, has a foreign component, or has a budget exceeds $5M. In those cases, notify the Office of Research as early as possible so we may develop a customized timeline for the proposal.

Identify the Type of Proposal & Follow the Appropriate Schedule Below

Click to expand the appropriate section below:

  1. Due 10 business days before deadline:
    • Information collected in the Grant Proposal Pre-submission Questionnaire:
      • Funding opportunity name and ID number
      • Project title
      • List of key personnel
      • List of subrecipient(s) and contact information for their grants officer (if applicable)
      • Project start and end dates (if known)
      • Cost sharing requirements/requests (if applicable)
    • Information provided by email:
      • Outline of the budget (if applicable)
      • Draft budget justification (if applicable)
  2. Due 5 business days before deadline:
    • Final budget and budget justification (if applicable)
  3. Due 3 business days before deadline:
    • Final version of the document
  1. Due 25 business days before deadline:
  2. Due 10 business days before deadline:
    • Subrecipient items:
      • Subrecipient budget and budget justification
      • Statement of work
      • Signed letter of intent
      • Signed letter of agreement to work as a paid consultant
      • Final budget and budget justification
      • Project summary
    • Key personnel items:
      • Biosketches for all key personnel
      • Current and pending support for all key personnel (if applicable)
      • Collaborators and other affiliations (COA spreadsheet) (NSF, DOE)
      • Synergistic activities (NSF)
  3. Due 5 business days before deadline:
    • Final supporting documents:
      • Facilities and other resources
      • Equipment
      • Data management and sharing plan
      • Vertebrate animals
      • Human subjects
      • Signed letters of support/collaboration
      • Signed institutional letters
      • Other sponsor-specific support documents
    • Final scientific documents:
      • Research plan
      • Specific aims
      • Lay summary
      • Technical summary
  1. Due 10 business days before sponsor or primary applicant deadline, whichever is earlier:
  2. Due 5 business days before sponsor or primary applicant deadline, whichever is earlier:
    • All proposal items:
      • Final budget and budget justification
      • Biosketches for all key personnel at UH
      • Current and pending (other) support for all key personnel at UH (if applicable)
      • Collaborators and other affiliations (COA spreadsheet) (NSF, DOE)
      • Synergistic activities (NSF)
      • Facilities, equipment, and other resources
      • Other documents required by the program and/or primary applicant