Spot Purchases  

• State* and local funds up to $14,999.99
• Federal funds up to $9,999.99
• No quotes required
• No Purchase Order required
• Pay with P-Card or voucher

^*All contracts on state funds will require a PO. 

Informal Purchases (General)

• State and local funds $15,000.00 – $25,000.00
• Federal funds up to $10,000.00 – $249,999.99
• 3 Quotes, 2 must be from a HUB Vendor
• Purchase Order required 

Formal Purchases (General)

• State and local funds $25,000.00+
• Federal funds up to $250,000.00+
• Formal offers will be solicited (RFP, RFQ, RFO, ITB) 

Note: Purchases on DIR, cooperative, or similar pre-solicited agreements do not require the 3 quotes. 

Items that always require a PO:

• TIBH items (all)
• Leases (all)
• Hazardous materials and equipment (all)
• Vehicles
• Equipment leases and maintenance agreement
• Sub recipient agreements and independent contractor agreements for sponsored projects
• Professional Services and Interagency agreements
• Facilities contracts
• Dell via HiEd ($500.00 and up)
• HP via any reseller ($500.00 and up)
• TXMAS Cooperative Agreements (all) 
  

Items that never require PO:

If not stated otherwise, purchase of items < $15,000.00 do not require a PO