UH WILL BEGIN MONITORING SATISFACTORY ACADEMIC PROGRESS AT THE END OF EACH TERM
The Department of Education's release of final rules aims to strengthen the integrity of the Title IV programs including rule changes to the way Satisfactory Academic Progress (SAP) is measured. These changes affect students for the first time for Fall 2011 and thereafter. These regulations governing student financial assistance require that an institution develop standards to measure academic progress toward a degree. Students applying for financial aid will be monitored for satisfactory academic progress whether or not financial aid was applied for or received during any academic period in which the student was previously enrolled. A student will not be eligible for financial assistance if he/she does not meet the academic progress requirements. Minimum standards, including qualitative and quantitative measures of progress, must be achieved by the end of any given enrolment period at UH.
|Undergraduate Level||Cumulative GPA Required||Cumulative Completion Ration Required||Cumulative Hours Allowed|
|All levels||At least 2.0||75%||180|
|Graduate Level||Cumulative GPA Required||Cumulative Completion Ration Required||Cumulative Hours Allowed|
|Masters||At least 3.0||75%||54|
|Doctoral||At least 3.0||75%||100|
|Optometry Master of Science in Physiological Optics/Vision||At least 2.0||75%||45|
|Doctor of Optometry||At least 2.0||75%||265|
|Doctor of Philosophy in Physiological Optics/Vision Science||At least 2.0||75%||90|
|Doctor of Pharmacy||At least 2.0||75%||210|
|Doctor of Philosophy in Pharmaceutics and Pharmacology||At least 2.0||75%||123|
|Doctor of Pharmacy Administration||At least 2.0||75%||105|
|Master of Science in Pharmacy Administration||At least 2.0||75%||54|
|Law J.D.||At least 2.0||75%||135|
|Law LLM||At least 2.0||75%||36|
|Law J.D./MBA||At least 2.0||75%||166|
|Master of Architecture level I||At least 2.0||75%||145|
|Master of Architecture level II||At least 2.0||75%||90|
|Master of Science in Architecture||At least 2.0||75%||45|
|Master of Architectural Studies||At least 2.0||75%||45|
|Master of Space Architecture||At least 2.0||75%||45|
Qualitative Requirements of Satisfactory Academic Progress
Grade Point Average (GPA) – Undergraduate, Law, Optometry or Architecture students must maintain a 2.0 cumulative GPA. Graduate students must maintain a 3.0 cumulative GPA.
Quantitative Requirements of Satisfactory Academic Progress
Percentage of attempted cumulative hours completed – Complete and pass a minimum of 75% of the hours attempted at the University of Houston.
Maximum Hour Limit
Federal regulations require that a student complete his program of study within 150% (length of program x 1.5) of the time allotted for the program. For example, if an undergraduate degree is 120 credit hours in length, a student with this major must complete the program within 180 (120 x 1.5) credit hours. All credit hours attempted at the University of Houston, including repeated courses with a grade of “F”, “W”, “I”, or “IP” and all transfer hours to be used toward a degree at the University of Houston that were pursued at a previous institution will be counted in the determination of hours attempted. After attempting 180 credit hours, the student‘s financial aid eligibility will be terminated for this program.
Students Who Receive All Failing Grades
If a student does not receive a passing grade in any class (earning any combination of "F"s, "W"s and "U"s), or stops attending classes without notifying the University during a semester in which he/she received financial aid, the Office of Scholarships and Financial Aid (SFA) must return all or a portion of aid that was disbursed. Official documentation proving that the student participated in an academically related event during the semester will be requested in order to show that the student earned Title IV aid. A calculation of earned aid will be processed based on acceptable documentation. If no acceptable documentation is provided, 100% of aid will be returned. Any return of funds will result in the student owing a balance to the University. In addition, any student receiving all “W”s (totally withdrawn), “I”, “IP” or all “F”s within one semester will automatically be placed on financial aid suspension. These students may file an appeal.
Possible Categories Assigned after SAP is calculated:
A status assigned to a student who has met minimum SAP requirements.
Financial Aid Warning
Upon the student’s first infraction period, they will be placed on financial aid suspension. Effective Aid Year 2013-14, there is no warning period for first infractions.
A status of “Not Meets” is assigned to a student who is currently not meeting SAP federal standards for any of the following categories – cumulative completion ratio, cumulative GPA, and not exceeding 150% of hours needed to complete the program. Students who have a semester of all F, Ws, NRs for their only grades and Is will also be at “Not Meets” status for the following SAP evaluation period, unless an appeal is submitted and approved.
Appeal Process For Probation Status
An appeal must be submitted to the Office of Scholarships and Financial Aid (SFA) before aid can be disbursed in future semesters. Appeals must be completed by the student. A personal statement and corroborating documents as listed on the second page of the SAP form MUST be submitted in order to be considered as a complete submission. A student can submit the appeal and mandatory additional documents in person at the Financial Aid Counter in Welcome Center, Room 120, by fax at (713)743-9098, or by email to SAP@uh.edu. (This mailbox is for appeal and document submission only and is not monitored for SAP inquiries). Regardless of method of submission, please make sure that the myUH ID number is on the top right hand corner of every page. The appeal forms are available in the Forms section of this website as well as in the Welcome Center office. Please follow the deadlines as listed on the SAP appeal form. If the student's appeal is denied, he/she will be responsible for covering the balance for that semester. The Offices of Scholarships and Financial Aid will provide a response to the student's appeal before the first day of classes if the student submits a complete appeal and all supporting documents by the priority deadline.
Tips for Submitting the SAP Form
1. Read your Financial Aid To Do list descriptions and the SAP form thoroughly. Please be sure to check off and sign where required. Incomplete forms will be denied.
2. Please put in effort towards answering the questions for your personal statement (Section II of the SAP form) and be sure to include documentation to support your statement. For example, if Adam performed poorly in Fall 2011 due to excessive work hours, Adam should discuss this situation in his personal statement, and include a copy of his work schedule from that time. If Adam has now prioritized his academics and made adjustments to reduce his work hours, Adam can also include a copy of his new work schedule to demonstrate the adjustment.
3. We encourage students to email their appeal to the SAP email box at SAP@uh.edu to save time waiting in line. However, please consider that submitting the forms at our Financial Aid counter in the Welcome Center will allow for an initial review by an advisor, who can then counsel you on any incomplete portions of the appeal. This review process is not available online if you submit the appeal to SAP@uh.edu.
4. Once you have completed your appeal and the attached documents, please save it as a PDF of JPEG and submit it to us. Third party links will not be accepted.
Process For Those Who Have Already Been Denied
If a student fails to meet SAP standards despite prior SAP approvals or academic plans, and consequently loses financial aid eligibility, the student may submit a written appeal with supporting documentation for reinstatement of financial aid eligibility, only if mitigating circumstances exist.
Mitigating circumstances include:
• Serious injury of the student and/or the student's immediate family
• Serious extended illness of the student and/or the student's immediate family
• Death of student's relative
Appeal Process For Not Meets Status
Students who are placed on financial aid suspension may appeal to re-establish eligibility.
- Academic Suspension – Academic suspension is determined by the Registrar’s Office. Students may not appeal for financial aid until the academic suspension is lifted. An approval on an academic appeal does not automatically mean the student will be granted approval on a financial aid appeal.
- A student on suspension must submit a Financial Aid Appeal Form with supporting documentation to the financial aid office by the census date of each regular term in order to receive consideration for financial aid eligibility. Failure to provide supporting documentation will result in the denial of an appeal. Students appealing their suspension must pay their own expenses until the appeal is reviewed. After an appeal has been reviewed and has been denied, the student must continue to pay his/her own expenses.
- Students who submit their SAP appeal by the priority deadline as noted on the SAP form will receive a decision on their appeal before the first day of school. Students who submit their appeal between the priority deadline and the final deadline will have their appeal reviewed within eight weeks of its receipt and determine whether the financial aid suspension is justified. Students will be notified of appeal decision via the preferred email address, as noted in the myUH self-service center.
The Financial Aid Appeal Form is available on our SFA forms webpage. Appeals can be emailed to SAP@uh.edu, faxed to our office at (713) 743-9098 or dropped off to our SFA counter in the Welcome Center.
For complete details of the SAP Policy at the University of Houston, please click here.