Friday Seminars - University of Houston
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Friday Seminars

All vendors must complete the following 3 documents per person; please see below to choose the one relevant to you. Next, these 3 documents must be faxed to our Vendor Dept office at 713-743-0521 in order to receive any reimbursements for travel costs incurred during the trip, such as airport & hotel meals, airport parking, cost of checked bag, taxi fares etc. Please do not email or fax the following documents to the EAS department. They must be faxed directly to the Vendor Dept office, otherwise they will not accept them.

For U.S. Individuals:

For U.S. Businesses/Organizations:

For Non U.S. Individuals or Non U.S. Businesses/Organizations:

Overnight Guests
  • Hotels & Flights
  • Parking, Taxis, Mileage
    • Receipts must be itemized and emailed to Kirene Ramesar
    • Tips cannot exceed 20%
  • Meals
    • Receipts must be itemized and emailed to Kirene Ramesar
    • Tips cannot exceed 20%

Single Day Guests*
  • Parking, Taxis, Mileage
    • Receipts must be itemized and emailed to Kirene Ramesar
    • Tips cannot exceed 20%

*Overnight guests attending non-University of Houston events/commitments during their stay, will have to purchase their own hotel & flight that will be reimbursed only for the dates that the department has requested.

* Single day guests will not be reimbursed for any meals, snacks, or beverages that they purchase for themselves.

* Guests can also purchase their own hotel & flight if they prefer, and then be reimbursed. 

The travel dates & details for guests must be shared with the EAS business office at least 3 weeks before their scheduled speaking date to allow for travel requests to be completed. Guests must also fax vendor forms at least 4 weeks prior due to delays & issues with the Vendor Dept receiving faxes. 

Additionally, please see the rules regarding business meal reimbursements. Failure to adhere to these rules may result in expenses not being reimbursed. Pizza lunches are only held for external guest speakers, and any additional lunch expenses will not be reimbursed if pizza is served.  Pizza will be served in room 223 from 12:00p – 1:00p, and is intended to feed approximately 20 individuals, including the speaker.

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