OneDrive
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Overview of OneDrive
OneDrive is a place where you can store, sync, and share your work files. As part of Microsoft 365, OneDrive lets you update and share your files from anywhere and work on Office documents with others simultaneously.
Features of OneDrive
- At least 100 GB of storage
- 10 GB max files size
- Share files with others
- Access files from anywhere mobile devices: Apple iOS and Android
Ideas of how to use OneDrive
- Store media files
- Share media files with others
- Collaborate with others live in the same document
Best Practices
- Keep folder and file names short by using abbreviations. Example: Use "01012015MgrMtg" instead of "January 01 2015 Manangers Meeting"
- Do not use spaces in the names of files or folders. Example: Use "01012015MgrMtg" instead of "01012015 Mgr Mtg"
- Review sharing/permissions at the beginning of each semester
Data Security
OneDrive included in Microsoft 365 is the University of Houston’s official cloud storage, communication, collaboration, and productivity platform for faculty, staff, and students. Use of Microsoft 365 for university business provides enterprise level security controls and is compliant with university policies.Frequently Asked Questions
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How do I set up my computer to sync OneDrive files in Microsoft 365
Visit Sync files with OneDrive in Windows for instructions on how to sync your school files to your computer.
Any time you want to change the folders you sync on your computer:
1 - Launch File Explorer from the taskbar.
2 - Right-click the cloud icon.
3 - Select OneDrive.
4 - Select Settings.
5 - Select Account.
6 - Click Choose folders and select a folder of your choice.
7 - Click OK.
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How do I use the Onedrive
Choose which OneDrive folders to sync to your computer
Windows
- Launch File Explorer from the taskbar.
- Right click the Cloud icon.
- Select OneDrive.
- Select Settings.
- Select Account.
- Click Choose folders and select a folder of your choice.
- Click OK.
Clear the check boxes for any folders you do not want to sync to your computer and, to confirm your changes, select OK > OK.
Mac
- Click the OneDrive cloud icon up in your Menu bar, click the three dots to open the menu, and select Preferences.
- Go to the Account tab.
- Select Choose folders.
Clear the check boxes for any folders you do not want to sync to your computer and, to confirm your changes, select OK > OK.
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How do I set up a view or edit permissions in OneDrive with non-UH faculty?
Steps to Share a File or Folder with External Guests in OneDrive
1 - Open OneDrive in your browser or desktop app.
Note: this example is the web browser.
2 - Select My files.
3 - Find the file or folder you want to share and click the three dots on it or select it, then click Share.
4 - Click Links Settings.
5 - In the Share window, click the Anyone option.
6 - Select the drop down arrow to give the external user permissions.
7 - Click Apply.
8 - Enter the external email address.
9 - Click Send.
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Which version of OneDrive am I using?
- Select the OneDrive icon on your taskbar: Tips: You might need to click the Show hidden icons arrow. ...
- Select More > Settings > About to see which version you are using.
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How do I set up OneDrive for my Windows computer?
To setup OneDrive on Windows, follow these steps:
1 - If you do not have OneDrive installed on your computer, you can download it from the Microsoft website: https://www.microsoft.com/en-us/microsoft-365/onedrive/download
2 - Click Download.
3 - Select the location to save the OneDrive folder.
4 - Click Save.
Note: OneDrive is downloading.
5 - Once you have downloaded and installed it, click the OneDrive icon.
6 - Enter your CougarNet email address.
7 - Click Sign in.
8 - Click Next.
9 - Select Choose new folder.
10 - Browse and search for a folder.
11 - Click Select Folder.
12 - Click Next.
13 - Click Next.
14 - Click Next.
15 - Click Next.
16 - Click Later.
17 - Click Open my OneDrive folder.
Note: OneDrive is now installed on your Windows computer.
For instructions on how to change the folders you sync on your computer go here.
If you need any assistance with this process, please contact your departmental IT team, the UIT Help Desk at 713-743-1411 or office365@uh.edu.
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How do I setup OneDrive for my Mac computer?
To set up OneDrive on a Mac, follow these steps:
1 - If you do not have OneDrive installed on your computer, you can download it from the Microsoft website:
https://www.microsoft.com/en-us/microsoft-365/onedrive/download
2 - Click Download.
3 - Click Allow.
4 - On the bottom right hand side, click Downloads.
5 - Select OneDrive.pkg.
6 - Click Continue.
7 - Click Continue.
8 - Click Install.
9 - Enter your CougarNet ID and your password.
10 - Click Install Software.
Note: OneDrive is installing.
11 - Click Close.
12 - Select Move to Trash.
13 - Click Launchpad.
14 - Type OneDrive in the search box.
15 - Click the OneDrive icon once it appears.
Note: System looks for OneDrive.
16 - Enter your CougarNet email address.
17 - Click Sign in.
18 - Enter your CougarNet password.
19 - Click Sign in.
20 - Click Next.
21 - Click Next.
22 - Click OK.
23 - Click Next.
24 - Click Next.
25 - Click Next.
26 - Click Later.
27 - Click Open OneDrive Folder.
Note: OneDrive is now setup on your Mac computer.
To sync a file in OneDrive:
1 - Browse and select a file to sync with OneDrive.
2 - Select Control + left click.
3 - Select Copy.
4 - Go back to OneDrive.
5 - Select a file in OneDrive to add the document in.
6 - Select Control + V.
All changes made will sync to OneDrive now.
If you need any assistance with this process, please contact your departmental IT team, the UIT Help Desk at 713-743-1411 or office365@uh.edu.
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What is my password for OneDrive?
The OneDrive credentials are the same as your CougarNet username (userid@cougarnet.uh.edu) and password. If you forgot your CougarNet password please go to the CougarNet Password Wizard reset site.
1. Go to http://uh.edu/password
2. Enter CougarNet ID.
3. Check I'm not a Robot.
4. Click Next.
5. Click Forgot your password?
6. Answer the security questions.
7. Click Submit Answers. (If you are asked for your date of birth, make sure to include the slashes.)
8. Click Next.
9. Select the email you want the password to go to.
10. Click Submit and Process.
Note: This is the page with detailed information on when the password will be ready.
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Sync files with OneDrive in Windows
With OneDrive, you can sync files between your computer and the cloud, so you can get to your files from anywhere - your computer, your mobile device, and even through the OneDrive website at OneDrive.com. If you add, change, or delete a file or folder in your OneDrive folder, the file or folder is added, changed, or deleted on the OneDrive website and vice versa. You can work with your synced files directly in File Explorer and access your files even when you are offline. Whenever you are online, any changes that you or others make will sync automatically.
When OneDrive Setup starts, enter your @cougarnet.uh.edu email, and select Sign in.
Note: If you were already syncing OneDrive for work or school to your computer (using the previous sync app) and you've just installed the sync app, you won't see the This is your OneDrive folder or the Sync files from your OneDrive screen during OneDrive Setup. The sync app automatically takes over syncing in the same folder location you were using before. To choose which folders you're syncing, right-click the blue cloud icon in the taskbar notification area, and select Settings > Account > Choose folders.
Note: For UH you should see:
For instructions on how to change the folders you sync on your computer go here.
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Do I have to install the OneDrive sync client on my computer to use it?
No. OneDrive is included in your Microsoft 365 account. You can access your files via the web by logging into Microsoft 365 and clicking on the OneDrive app.
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How do I download my Microsoft 365 OneDrive data to take with me?
Use the Download files and folders from OneDrive or SharePoint instructions to download files and folders from OneDrive to your computer.