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Step 6: Travel Disclosures

For PHS-funded investigators ONLY

If you are a PHS funded investigator AND you have travel expenses that are sponsored by a third party entity (including non-profit organizations), disclosure of any reimbursed or sponsored travel is required on the Travel Disclosure Form (PDF).

Disclosure is not required for travel sponsored by or reimbursed by:

  • government agencies,
  • U.S. Institutions of higher education or a research institutes affiliated with such,
  • U.S. medical centers,
  • U.S. academic teaching hospitals.

The COI office receives notification from the Finance Department any time it is indicated on a University of Houston Travel Request Form that an employee is paid from a federal award. Upon review of the travel request, and if the required disclosure has not already been received, the COI office will determine if further disclosure is necessary and will contact the traveler.

Travel disclosures must include, at a minimum:

  • the purpose of the trip,
  • the identity of the sponsor/organizer,
  • the destination,
  • the duration.

Upon receipt of the disclosure, the COIC will determine if further information is required, including a determination or disclosure of monetary value, in order to conclude whether the travel constitutes an FCOI with PHS-funded research. If yes, a management plan will be required.