1. Introduction. 

The objective of this lab is to give you experience with PowerPoint
 and some of the graphical features in Word.

2. Instructions.

2.1 PowerPoint.  Use PowerPoint to create a flow chart of
 some real process.  Include start, process, input, output,
 and end structures.  Save the flow chart in your H:\ Drive 
(or to a floppy if your H:\ drive isn’t active). 

2.2 Create a word document for your report.  Transfer your
 flowchart from PowerPoint to Word using Clipboard.  Give
 the Figure a caption and enclose the figure with a border.  

2.3  Use Netscape to get to the URL www.dailygrind.com. 
 Go to the section on Espresso Machines, and then to the
 page on Gaggia Espresso Machines.  If you go to the
 bottom of the page, there is a table comparing some
 of the different machines.  For the 5 different machines,
 make a table in Word which will tabulate the Brew System,
 The Body Material, Weight, and the Price of the  5 different
 machines.  Note: you can get the price from the description 
of the different machines on the same page.  
 
2.4  Use the Equation Editor in word to duplicate the 
following equation:
 

Aside from the Greek Letter p in the above equation, 
all other letters should be Times New Roman. You should
 be familiar with changing the font size in the equation.

3. Deliverables.

Prepare your report as specified in the course syllabus.
  Submit your report to the TA at the beginning of the
next lab meeting.


MS WORD Continued

We have discussed some of the general document features
 of MS Word.  There are a number of features in Word which will be
 necessary to become familiar with to effectively use Word for
 the creation of Documents.

Document Set-up 

In the other lecture on MS Word we discussed some of the
 features such as setting up the margins for the document.
  These features were found in the Page Setup option under
 the File Menu.  You can also change the margins in a local
 region within your document from the ruler bar at the
 top of the page.  Simply select the margin pointers with
 the mouse and drag them to where you want.  

Another format that you may wish to set in Word is the
 default font.  This can be accomplished by selecting Font
 from under the Format Menu.  A pop-up window will appear
 from which you should set the font to what you wish to
 be the default and finally push the default button to
 set this as the default font.  If you wish to change
 the font in a localized region of your document you
 can select the new font from either the formatting 
toolbar or from Font under the format menu.

Spelling
In most of the recent editions of word, if you misspell
 a word, it will be underlined in red.  If you aren’t
 sure how to spell the word, place the mouse anywhere 
in the misspelled word and hit the right mouse button. 
 A pop-up window will then appear suggesting possible 
spellings of the word from which you choose the correct
 spelling.   In many cases the word may not be defined
 in Word, however you can add the word by placing the 
mouse in the "misspelled" word and selecting Add.

Older editions of Word may not have the function which 
labels misspelled words by red underlining, however you 
can have the spelling checked in the document by 
selecting Spelling from the Tools Menu.  The Spelling
 tool will search through the document from the 
location where the cursor is to the end and prompt you
 for action at each misspelled word.  This is also the
 case with many other word processors.  


Thesaurus 
Most word processors have a thesaurus which can be used 
to improve the quality of your writing.  The thesaurus 
can be used to find words which have a similar meaning 
to other words so as to avoid using the same words 
repeatedly.  The thesaurus will be located under the
 Tools menu.  


Hard Pages
As we type in a word processor, the program automatically 
switches to the next line without hitting the return or 
enter button.  The document also switches to the next
 page automatically.  In many situations you may wish
 to have the page end after a certain figure or paragraph. 
 You may put a Hard Page or a Page Break in by holding
 down the Ctrl key while you hit the return key.  

Inserting Figures
We discussed inserting figures through Clipboard in
the last lecture.  In many instances we may wish to 
have a caption under the figure and possibly place a 
border around the figure.  These options can be found
 by placing the mouse over the figure and holding down
 the right mouse button.

Inserting Tables
Tables are necessary in many documents to present data 
or information.  We can insert tables in Word by selecting
 Insert Table from under the Table menu.  A pop-up window 
will then appear which will prompt you for the number of
 rows and number of columns in the table.  If you select
 "Wizard" from the pop-up panel, Word will walk you 
through a series of customizing steps to format your
 table.  If you don’t select Wizard or instead want to 
change the format of your table you can obtain additional
 features from under the Table Menu after you have made
 your table.  For example you will often wish to add rows
 to your table in cases in which you underestimated the
 length or when additional data needs to be added to the
 table.  This can be accomplished by selecting Add Rows 
from under the Table Menu. 

Changing Page Numbering
We discussed inserting page numbering in the last Word 
Lecture.  In some instances we may be adding some figures
 or other material which may not actually be inserted into
 the a word document.  For example, you may have a few
pages of photographs or other material which you wish to
 be in the final "document", however the material has 
not been scanned for usage on the computer.  In this case
 you will need to physically insert pages into the document
 after it is printed, however doing so will cause the page
 numbering to be off.  In this case you need to insert a 
section break immediately before the inserted pages.  This
 is accomplished by selecting Break from under the Insert
 Menu.  A pop-up panel will appear which will allow you to 
select the type of break.  If we want to change the page 
numbering on the next "Word page" you need to select 
section break and usually check "next page".  This will
 start a new section on the following page.  If the page
 you are on is page 10, and you are going to manually
 insert 2 pages of photographs or other material, you
 will go to the next section which is actually on the 
next page of your Word document and change the page number
 to page 13.  

To change the page number you should go to the top of 
the new section and select Page Numbers from under the
 Insert Menu.  A pop-up menu will appear from which you
 should select the Format button and then change the 
"Start At" index to the desired new page number.  If 
you want to see whether your page number are correct 
you should select Page Layout from under the View Menu. 
 This will show you the actual page layout complete with
 page numbers.  In most situations the default view will
 be Normal which does not show the page numbers.

Equation Editor
In most documents in engineering you will need to create
 equations within your document.  We do this in Word using
 Equation Editor.  To insert an equation simply select 
Object from under the Insert Menu.  And then select
 Microsoft Equation 2.0 from the pop-up panel.  You
 will need to play with the many different functions
 in the Equation Editor to become familiar with the 
different features.  Note that once you are in the 
Equation Editor you have a new Menu Bar which appears.
  This Menu Bar can be used to set the format of the equation.  

Long Documents (Extra Information)
In some situations you may be working with documents
 which contain several different sections.  These 
documents may be very long and hard to maintain.  In
 these instances it is advisable to work with "subdocuments".
  In order to work with subdocuments it is extremely 
important to employ Automated Headings within your documents. 
 The heading of each section must be given the same heading level.
  For example, if we are working on  a book we could give
 all the book chapters a heading 1 level.  Sections within 
a Chapter would be given Heading 2 headings and so on.

If you are just starting your document and know you are
 going to want to work with subdocuments work with an outline,
 for example:

Chapter 1:  Introduction
Chapter 2: Background Information
Chapter 3: Test Set-up
Chapter 4: Computations Studies
Chapter 5: Conclusions

Label each of the section headings as a Heading 1 level.  
Make sure that you have changed the heading format to the 
desired font and font size (Style under the Format Menu).  
Note that once you have set the Heading format you can simply 
select it from under the format toolbar which is usually at
 the "Normal" text setting.  

From under the View menu select Master Document.  This will 
change the active page over to the Master Document view and 
the Master Document Toolbar will appear.  Place the mouse 
cursor within the first heading of your document and from 
the toolbar select the create subdocument button (located 
near the right side of the toolbar).  Do the same for each 
of the other section headings.  You will notice that each 
time that you create a new subdocument the heading is enclosed
 in a rectangle which denotes a Subdocument in the Master Document.  

When you select Save from under the File menu when you are 
in the Master Document, Word will not only save the Master
 Document but will also create a file for each of the subdocuments.
  The name of each subdocument will usually be the first part
 of the heading.  For example if the first part of the heading
 of the subdocument is Chapter 1, the subdocument will usually
 be called Chapter 1.doc.  When you open the subdocument and 
make a change the Master Document will automatically be updated.  

You can work on individual subdocuments and save the changes 
and the Master Document will automatically be updated.  When
 you insert page numbers into one of the subdocuments be sure
 and select Continue from the previous section under the Format 
button.  This will allow you to insert a table of contents and
 table of figures at the beginning of your Master Document and
 have the page numbers line up with the correct page in the 
entire document.  

If you have already created several sections within a document
 and decide to begin working with subdocuments first revise 
the headings so that they are in the correct format.  Highlight 
the text which should be placed into a subdocument-switch the
 view to Master Document-select create subdocument.