How to determine whether a transmittal form is needed:
When a statement of work and estimated budget amount is provided to an external sponsor in exchange for a contract and/or sum of money to fund sponsored projects, regardless of whether the proposal:
- is a formal or informal submission
- is in response to an official posting or request by the sponsor
- is submitted as an unsolicited request for funding
- is signed by a university authorized representative or not
- includes indirect costs or not
- requires compliance approval(s) or not
Awards transferred from other entities to UH are treated as new proposals and require a transmittal form. This includes most Salary Reimbursement Agreements.
A transmittal can be created by any individual with RD2K access; this includes faculty, department/college business admins, college RAs, and all OCG staff.
A transmittal may be pending (on-hold/delayed in) approval, if:
- the PI has not yet started his/her appointment at UH – we create POI accounts for PIs who have not officially started yet; they can get CougarNet credentials, RD2K/RAMP access, etc. so the can approve these
- a waiver or reduction in IDC is requested
- cost sharing is proposed
- the proposal was submitted without proper UH authorized signatures/OGC review and approval
- chair/dean does not approve of credit splits
- compliance requirements are unclear
A transmittal form is typically not needed nor required for:
- the creation of a child account, which does not deviate from the original credit split
- non-competitive continuation funding provided for an existing UH award
- additional funding received without a supplement/other submission to the sponsor, but which was not requested in the original submission
- internal funding such as Small Grants, GEAR, etc.