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Email Signature Guidelines

The email you send from “” is considered an official University communication and your email signature is a representation of the UH brand.

UH e-mail signatures must be concise and only include the following information:

Job title
College/School or Department name
University name
Phone number
Website (optional)


Trebuchet, 10 point


Black type except the name of the University in red.


Jane Doe
Department Manager
Department Name
University of Houston

Dos and Don’ts


UH is proud of its alumni, they may add their graduation year after their name.


Jane Doe (’14) - undergraduate degree
Jane Doe, (J.D. ’18) - graduate degree
Jane Doe, (’14, J.D. ’18) - dual degree

Background color
Do not use watermarks, colors, or photographic backgrounds. White is the only admissible background color.
Do not add committees to the email signature.
Confidentiality clause
If you work with confidential information, the confidentiality clause may be included at the bottom of the email signature.


Confidentiality Notice: The information in this e-mail may be confidential and/or privileged. If you are not the intended recipient, any review, dissemination, or copying of this e-mail and its attachments, if any, or the information contained herein is prohibited. If you have received this e-mail in error, please immediately notify the sender by return e-mail and delete this e-mail from your computer.
Fax numbers
Fax numbers are not required, if used, it is placed below the office phone number.
Logos, quotes and taglines
Do not use quotes, taglines and logos in email signature.
Private practice
State rules preclude university employees from using public resources to promote private entities. Do not list other employment in university email signature.
Professional degrees, licenses or certifications
Professional degrees, licenses and/or certifications may be included, it is placed directly after the name.

Example: John Doe, Ph.D.
Social Media
Do not include Social media links or icon images in email signatures.