COVID-19 Event Approval Process - University of Houston
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COVID-19 Event Approval Process

While the University of Houston operates under applicable guidance related to the COVID-19 pandemic, the following process will apply to the scheduling and hosting of events on campus. Please take careful note of the timeframe that is needed for comprehensive review and approval of indoor and outdoor events, considering expected attendance.

Managed Venues include Athletics, Hilton University Hotel, Student Center, A.D. Bruce Religion Center, Cullen Performance Hall, Campus Recreation and Wellness Center, Dudley Recital Hall, Wortham Theatre, Quintero Theatre, Moores Opera House, and Blaffer Museum.

The below websites will be useful in planning a successful event:

Content subject to change based on CDC, State of Texas, University of Houston, and local guidelines

Flow Chart

View the COVID-19 Event Approval Process Flow Chart

IS YOUR EVENT OUTDOORS WITH LESS THAN 10 PEOPLE?

Must submit event registration at least 10 business days in advance.

  1. Submit a space request through the Student Centers.
  2. Review the COVID-19 event policy and submit a signed COVID-10 Event Form to the Student Centers.
  3. Submit event registration through Get Involved and complete a risk management consultation with CSI.
  4. Receive approval from CARS, CSI, and DOS.
  5. Host event.

IS YOUR EVENT OUTDOORS WITH MORE THAN 10 PEOPLE?

Must begin the process at least 20 business days in advance.

  1. Submit a space request through the Student Centers.
  2. Review the COVID-19 event policy and submit a signed COVID-10 Event Form to the Student Centers.
  3. Submit event registration through Get Involved and complete a risk management consultation with CSI.
  4. Submit an Event Exception Request Form at least 15 business days in advance.
  5. Receive communication from the UH Events Committee with possible adjustments and/or changes.
  6. Receive approval from the UH Events Committee, CARS, CSI, and DOS.
  7. Host event.

IS YOUR EVENT INDOORS IN THE STUDENT CENTERS?

Must submit event registration at least 5 business days in advance for general events or 15 business days in advance for social events.

  1. Submit a space request through the Student Centers.
  2. Review the COVID-19 event policy and submit a signed COVID-10 Event Form to the Student Centers.
  3. Submit event registration through Get Involved and complete a risk management consultation with CSI.
  4. Receive approval from CARS and CSI.
  5. Host event.

IS YOUR EVENT INDOORS IN A MANAGED VENUE (not the Student Centers)?

Must submit event registration at least 5 business days in advance for general events or 15 business days in advance for social events.

  1. Submit a space request through the managed venue.
  2. Review the COVID-19 event policy and submit a signed COVID-10 Event Form to the managed venue.
  3. Submit event registration through Get Involved and complete a risk management consultation with CSI.
  4. Receive approval from the managed venue and CSI.
  5. Host event.

IS YOUR EVENT INDOORS NOT IN A MANAGED VENUE?

All events must be held in a managed venue.