Meetings will be scheduled with the members of the Compliance Office, University Registrar’s office and the Faculty Athletic Representative to review internal processes and receive additional training on various athletic and academic rules and regulations.
The Chancellor is responsible for approving the procedures for certifying the eligibility of an institution’s student-athletes under NCAA legislation.
The Chancellor has designated the Director of Athletics as the individual responsible for the institution’s rules compliance, and the Director of Athletics has assigned oversight of the compliance program to the Senior Associate Athletics Director. The staff of the Senior Associate Athletics Director works in concert with the staff in the University Registrar’s Office to monitor compliance and certify athletes.
As the Certifying Officer, the University Registrar Office is responsible for approving and signing the “Eligibility Declaration” to certify that student athletes meet the Institutional, Conference, and NCAA requirements for eligibility. Certification of eligibility must occur prior to allowing a student-athlete to represent the institution in intercollegiate competition (see Bylaw 14.10.1).
Certification documentation connected to student files follow the retention and disposition schedule of “Student Folders File”, currently held for ten years from the student’s initial enrollment. (Retention of these records exceeds the University’s recommendation that all certification records be kept for at least seven years from initial enrollment). The Declaration of Eligibility Rosters approved and signed by the University Registrar are maintained separately and retained permanently.