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Research Administration Certification Program (RACP)

The course is offered annually and available to UH employees via UH Access

Instructor Information

Module Instructors: Each module will have content instructor(s). Refer to each module for contact information.

Office Hours: You may contact the general instructors via email anytime there is a need.

OCG Office Phone: (713) 743-0906 (For all instructors)

Course Description

The Research Administration Certification Program (RACP) is an online training program sponsored by the Division of Research (DOR) for all campuses of the University of Houston (UH) faculty and staff. It is designed to disseminate comprehensive instruction/information pertinent to research administration at UH.

For the participant of RACP, certification will allow him/her to better assist the faculty with departmental research administration. Federal government requirements affecting faculty sponsored projects require knowledgeable research staff to effectively assist UH researchers. The overall goal is excellence in research administration that contributes to the University’s Tier One status.

Certification Policy and Requirements

MAPP 08.01.01 (see copy of Policy in Resources folder in the Programs for Excellence in Applied Research - or PEAR -system): Each UH college, department, and unit business administrator must ensure compliance with the Office of Contracts and Grants (OCG) Guidelines and obtain certification through RACP. OCG will notify principal investigators, department chairs, deans, division heads, and the Senior Vice President for Academic Affairs and Provost of any instances of non‐compliance with OCG Guidelines, as appropriate.

Effective FY2013, DOR requires UH staff managing sponsored projects to complete or renew their UH RACP certification every five (5) years in order to maintain the ability to certify research expenditures in their respective departments and colleges. 

Course Objectives

The participant will:

  • Identify the UH mission with special emphasis on the research mission and experience the academic environment as it relates to research administration.
  • Examine the key components of the entire process of sponsored project administration, including pre‐award, post‐award, and compliance roles.
  • Identify the compliance requirements for conducting research involving human and animal subjects, biohazards, conflict of interest, responsible conduct of research, and research misconduct.
  • Apply the fundamentals of Export Control, Effort Reporting and E-Verification.
  • Identify the components and information required to develop a competitive proposal as well as how staff can assist their faculty with development and submission of proposals.
  • Identify the steps for successful proposal processing and submission.
  • Examine the key components and processes of award negotiation and acceptance.
  • Apply research administration concepts for effective grant management.
  • Apply the fundamentals of the UH closeout policy, cost overruns, and financial reporting for sponsored projects.

Enrollment

Mandatory training

Whether an employee is processing payroll, purchasing, or reconciling cost centers, they should all be familiar with the research administrative guidelines that govern sponsored projects and sponsored project funds.

At the beginning of each academic semester (Fall, Spring, Summer) OCG will send an email out to all DBAs requesting a list of names and PS_ID numbers of all staff required to take the course for certification. That list will be submitted to HR and the RACP modules will be loaded to each person’s Training Access Portal (TAP). The participant will have one (1) year to complete all nine (9) modules, to receive their certification.

Non-Mandatory training

Students, non-employees and other employees who are not required to take the course, can access RACP training through TAP by establishing a Person of Interest (POI), and/or by logging on and request training on P.A.S.S. via UH Access. It will take 24 hours for the course to load. Since it is not mandatory, completion of all 9 modules is not required.   

RACP Course Schedule

The entire course consists of nine (9) Modules. 

Module 1: The Academic Research Environment
Module 2: Sponsored Projects Overview
Module 3: Compliance (IRB, IACUC, COI)
Module 4: Compliance (export control, effort reporting)
Module 5: Proposal Development and Processing
Module 6: Negotiation and Award Acceptance
Module 7: Award Management 1
Module 8: Award Management 2
Module 9: Closeout and Financial Reporting

Assessment

Grading will be based on the following module requirements:

Module Tests: A twenty (20) question exam will be administered for the content of each module.

Participation: Participation is essential to success in this class. All participants are encouraged to contact HR or the course administrators to answer questions and general troubleshooting. We encourage students to develop mentor relationships with fellow colleagues, staff, and instructors. The interactions between participants and OCG staff are aimed at enhancing learning beyond the content presented in the modules.

Course Evaluation Survey: (optional) A brief questionnaire will be provided at the end of the course for extra credit. (10 points)

Grading

Final grades will be drawn from the total number of points the participant earns throughout the course for each module. In order to achieve certification, the student must earn 70% or higher score on each module.

Recommended Resources

Commitment to Integrity - Netiquette

All students in this course (and other UH employees) are expected to maintain a high degree of professionalism, commitment to active learning and participation in this class, and integrity in their behavior in and out of the classroom. Please access the netiquette rules that will be followed in this class from the course Resources list in PEAR.

 

Important Note: Any form of academic dishonesty, including cheating and plagiarism, may be reported to your supervisor.

Course policies are subject to change. It is the student’s responsibility to check PEAR for corrections or updates to the syllabus. Any changes will be announced through PEAR or on the DOR website..