University Information Technology

Policies and Guidelines

Departmental IT Best Practices - Lifecycle Management

Last Updated: April 15, 2011
Reviewed: July 23, 2010

Who does it apply to?: Departmental Management
Why is it important?: To achieve optimal efficiency and effective use of computer resources.

Practices

Acquiring Software

What is it?: Purchasing and/or leasing software.
WHAT NEEDS TO BE DONE:: Acquire, install, and properly configure software.

References:

Acquiring Hardware

What is it?: Purchasing and/or leasing hardware.
WHAT NEEDS TO BE DONE:: Acquire, install, and properly configure hardware.

References:

Conducting Inventory of Hardware

What is it?: The annual inventory of hardware.
WHAT NEEDS TO BE DONE:: Annually inventory hardware per Property Management.

References:

Conducting Inventory of Software Licenses

What is it?: The inventory of software to ensure compliance with license requirements.
WHAT NEEDS TO BE DONE:: Annually inventory software licenses per Property Management.

References:

Disposing of Hardware

What is it?: The retirement, disposal or transferring of hardware.
WHAT NEEDS TO BE DONE:: Prepare and transfer hardware to Property Management.

References:

MAPP 03.03.01: "Property Management Overview"
Recommended Sanitization Process (not currently available)
IT Support Standards: "Old Computing Equipment"
TAC 202.78(c) Removal of Data from Data Processing Equipment

Disposing of Software

What is it?: The end of a software's lifecycle.
WHAT NEEDS TO BE DONE:: Properly dispose of software.

References:

MAPP 03.03.01: "Property Management Overview"
SAM Policy 07.A.02: "The Ethical and Legal Use of Micro/Personal Computer Software"
Recommended Sanitization Process (not currently available)