The name of the association shall be the Graduate Indian Student Organization, abbreviated GISO.
Article II, Mission:
The primary objectives of GISO are to: 1. Create a platform for awareness of the rich Indian culture and heritage; 2. Help new Indian students at University of Houston to adjust to campus life; 3. Promote camaraderie amongst Indian community and other communities; 4. Address the challenges encountered by the members of the organization. GISO is a non-political, non-sectarian body; is not organized for profit and no part of its income shall inure to the benefit of any member, officer, or individual, and no member, director, officer, or employee of this Association shall receive or be entitled to receive any income of any kind there from, exempt reasonable compensation for services in effecting one or more of its purpose.
Article III, Membership:
The membership to GISO is open to any registered University of Houston student, faculty or staff, who is willing to play an active part in the organization. The organization shall not discriminate on the basis of religion, race, sex, or national origin, but reserves the right to deny entry to certain/any individuals into GISO events. GISO may deem it necessary to exercise this right when the purpose, peace, and security of any of their events is or may be compromised by said individuals. Active membership in the GISO gives members the power to voice their opinion and concerns regarding the activities of the organization. All members in the organization have equal rights..
Article IV, Executive Board:
Section i, Structure:
GISO shall have the following Executive Board Members (henceforth, referred to as 'Officers'): President, Vice President – Finance, Vice President – Logistics, Vice-President – Public Relations, Cultural Secretary, Sports Secretary, Webmaster and Editor. The Officers shall be elected by a majority vote of the members, run-off elections will be held whenever necessary. The Executive Board is formed on the basis of 'ONE MAN, ONE POST' principle. The executive board members function as a liaison between the members of the organization. The specific duties of the members of the Executive Board will be specified in Sections iv through Section xi.
Section ii, Eligibility for Candidacy:
Any registered member of GISO is an eligible candidate for a post in the Executive Board. The term of office shall be for a period of one year. A member cannot hold office for more than 'TWO' consecutive or interrupted terms.
Section iii, Elections:
Nominations and elections for the officers of the new Executive Board will be conducted by the current members of the Executive Board. An impartial person, who is not contesting in the elections, will be nominated by the Executive Board to oversee the nomination and election process. The Candidates must be present to contest for the elections. Any eligible member of GISO will have the right to cast the secret ballot, only if he/she is present.
Section iv, President:
By virtue of this office, the President shall: 1. Communicate with the Houston community and keep them informed about GISO and all the events of GISO. 2. Ensure that decisions taken and tasks assigned are carried out. 3. Set goals and channelize the team’s effort toward achieving those goals. 4. Represent GISO in meeting with other organizations, in functions / conferences external to GISO. 5. Form a “pick up and temporary accommodation” committee under his/her supervision.
Section v, Vice President - Finance:
The duties of the Office of Vice-President – Finance shall be to: 1. Allocate specific funds when approved by the President and other GISO officers. 2. Maintain written accounts of the funds and have a detailed description of all the transfers and transactions both hard copied and electronically. 3. Prepare and present the budget at the starting of every semester. Cover extensively all the possible budget allocations and expenditure to the minute details. 4. Insure compliance with all student government regulations, bylaws, and handbooks. 5. Coordinate with Vice President – Public Relations to get sponsorship for all events of GISO. 6. Collectively work with GISO officers during major events.
Section vi, Vice President - Logistics:
The duties of the Office of Vice-President – Logistics shall be to: 1. Reserve facilities for GISO events and GISO partnered events with immediate response. 2. Insure compliance with all student government regulations, bylaws, and handbooks. 3. Work closely with SGA – Student Government Association and other Campus funding organizations. 4. Collectively work with GISO officers during major events. 5. Ensure proper follow-up for all the events decided.
Section vii, Vice President - Public Relations:
The duties of the Office of Vice-President – Public Relations shall be to: 1. Communicate with the Houston community and keep them informed about GISO and all the events of GISO. 2. Maintain good relations with all other communities, fraternities/sororities and organizations on UH campus 3. Get in touch with other communities outside UH and help build strong relationship with key individuals or organizations. 4. Organize and arrange seminars or network meetings with alumni and other people of high stature by which the student members of GISO shall benefit directly or indirectly, etc. 5. Coordinate with Vice President - Finance to get sponsorship for all events of GISO. 6. Collectively work with GISO officers during major events. 7. Ensure proper follow-up for all the events decided.
Section viii, Cultural Secretary:
The duties of the Office of the Cultural Secretary shall be to: 1. Assist the President in conducting the elections. 2. Organize the cultural events and distribute tasks amongst the committee members for the events all year long. 3. Manage cultural events and co-ordinate with the participants in cultural events 4. Insure compliance with all student government regulations, bylaws, and handbooks. 5. Coordinate with President, VP – Public relations, VP – Finance to get sponsorship for all events of GISO. 6. Collectively work with other GISO officers during major events. 7. Ensure proper follow-up for all the events decided.
Section ix, Sports Secretary:
The duties of the Office of the Sports Secretary shall be to: 1. Conduct sport events and chalk out initiatives for organizing new events. 2. Insure compliance with all student government regulations, bylaws, and handbooks 3. Maintain good relations with organizations from other universities and try to prepare and send teams to take part in their events. 4. Take complete responsibility of Anubhav Cup and its scheduling. 5. Effectively communicate with all other officers in organizing the tournament. 6. Ensure proper follow-up for all the events decided.
Section x, Webmaster:
The duties of the Office of the Webmaster shall be to: 1. Maintain and update the current GISO website periodically. 2. Ensure free non-derivative and non-commercial licensing of the pictures taken for every GISO event before displaying on the official website and GISO Picassa album. 3. Design unique posters for all the events conducted by GISO. 4. Archive all the images, posters, web documents and other web content for the next GISO committee. 5. Periodically track the web traffic of the official GISO website. 6. Insure compliance with all UH Organization rules and regulations. 7. Ensure that the GISO official website strictly follows the rules of a Non-Profit Organization website.
Section xi, Editor:
The duties of the Office of the Editor shall be to: 1. Maintain and update the current GISO blog/newsletter- Dautya periodically. 2. Should take the responsibility of reaching out to the local media to publicize GISO’s events 3. Should be able to draft emails for all correspondence required through GISO 4. Should work closely with the webmaster regarding putting up photos and videos of all GISO events 5. Lead a team of writers who can contribute to the blog
Section xii, Impeachment of Elected Officers:
Any active member of GISO may file impeachment charges against an officer of the Executive Board. In order to do so, the member must fill out a written statement of the charges signed by at least one third of the active members of the organization. Also, notify the officer in question within five working days of the submission of the charges. The Executive Board will then be responsible for summoning all active members to a special meeting with the purpose of discussing the impeachment charges. In order for an officer to be removed from his/her post, a vote of two-thirds of the active members present at the above-mentioned special meeting is necessary. The remaining members of the Executive board will then decide upon new dates for nominations, and elections to fill the vacant post.
Article V, Sub Committees:
The elected officers of the Executive Board will create the Sub-committees, and shall elect a Director to head the Committee. New positions may be created, and filled by the members of the Executive board, as and when the need arises. Each Sub Committee shall be responsible for different activities of the organization, and the Executive Board will decide the individual responsibilities. The Director of each subcommittee shall be responsible for forming new posts and electing members for his/her Sub-committee, as need dictates. The Officers of the Executive Board hold the power to dissolve any Sub-Committee, or to impeach the members of a committee, including the Director, on receiving a written petition signed by a minimum of 15 eligible members of the organization.
Article VI, Amendments to the GISO Constitution:
The Executive Board of GISO reserves the right to make amendments to the GISO Constitution. This right will only be exercised in the best interests of the organization. However, this right must be exercised in a timely manner, allowing students the opportunity to oppose the new amendment. Furthermore, the Executive Board of GISO will make major amendments to the Constitution only after genuinely taking into consideration the thoughts of all the elected members. Regular members of GISO may submit a petition requesting for an amendment of the constitution, which will be put to vote in the general body meeting. The details of the petition and the date of ballot must be announced at least a week in advance. The petition for amendment will be passed, on procuring a minimum of one-third majority of the members present for the general body meeting. The proposed amendment will subsequently be passed, on procuring support from a minimum of two-third majority of the members.