The time has come to prepare and submit your FY09 PCD checklists. Last year, the PCD process yielded excellent response and participation from the campus community and we look forward to another great year. All regular staff employees, who have completed their initial probationary period, should receive a formal performance review annually. We do not have details of the merit budget at this time, but more information will be made available in the near future.

Some things to remember when completing and preparing PCDs in your area:

• PCD is a year round process that prompts two-way communication between supervisor and employee.
Use the PCD process to:
o Set and measure goals
o Encourage performance improvement
o Identify training and development opportunities

• Meet with your employee to thoroughly explain and discuss PCD results.
  
• Have employee sign all required fields of the form during your final discussion with them; do not submit the PCD to them at a later time without your presence.
  
• Provide your signature in the presence of employee during the final discussion.
  
• Provide required documentation for all employees who receive “exceeds expectations” or “needs improvement.”
  
• If a merit pool is provided, employees who “exceed expectations” should receive a higher merit increase than other employees would receive with a “meets expectations” rating.
  
• Do not discuss PCD results with anyone who is not directly involved in the final review or approval process.

Exceeds Expectations
Consistently exceeds departmental performance to a degree that is obvious to supervisor, customers and peers. Consistently excels in demonstrating the knowledge, skills and abilities that result in the effective performance of the position requirements. Consistently serves as a role model to others. Truly outstanding level of contribution (well beyond position requirements) during the entire performance period. PCD Addendum form is required for all employees that “Exceed Expectations”.

Fully Meets Expectations
Meets established departmental performance expectations. Demonstrates the knowledge, skills and abilities that result in the effective performance of the position required. Meets deadlines. Frequently exceeds in one or more established job expectations.

Generally Meets Expectations
Generally meets established departmental performance expectations. Demonstrates the knowledge, skills and abilities that result in the effective performance of the position required. Occasionally may exceed expectations of the position.

Note: Employees that did not complete the required mandatory training by the deadline (January 31, 2009) did not meet the minimum job expectations and will not be eligible for merit in accordance with SAM 02.A.11.

Human Resources is committed to ensuring leaders are satisfactorily trained to utilize the PCD. Contact your HR Generalist for questions about the PCD process or to schedule training for your area. Please visit the HR website for more information and to download the PCD forms.